University Human Resources policies govern personnel matters for Staff and Temporary  employees and benefit programs and services for Academic, Staff and Temporary employees, as well as students. The HR policies and programs below apply university-wide and across all campus locations.

Preface to Online Human Resources Policies

To find a policy:

  • Search by title or keywords.
  • Browse by section; policies are listed in alphabetical order.

Establishing Positions

Title Number Responsible Office

Establishing a Staff Position

Provides criteria and procedures for establishing Staff positions based on an hour threshold determined by the Board of Trustees.

HR-01-10 University Human Resources

Position Classification/Reclassification

Details the requirements for classifying and reclassifying BL and NW Support Staff positions at the appropriate job and grade level.

HR-01-20 University Human Resources

Posting a Position Vacancy

Details steps to advertise vacant staff positions and the levels at which vacancies may be advertised (campus, occupational unit, etc.).

HR-01-30 University Human Resources

Temporary Positions

Establishes limits on the number of hours that Temporary employees and Temporary employees with PERF may work in a calendar year.

HR-01-40 University Human Resources
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Employment

Title Number Responsible Office

Non-Discrimination/Equal Opportunity/Affirmative Action

Details IU's commitment to providing equal opportunities for all individuals and to taking affirmative action to overcome historical discrimination.

UA-01 Office of Affirmative Action

Americans with Disabilities Act (ADA) Policy

Details IU's commitment to and procedures for accommodating the needs of faculty, staff, students, and guests with disabilities.

UA-02 Office of Affirmative Action

Background Checks

Details provisions for verifying information related to employment decisions, such as credentials and criminal history, through background checks.

HR-02-10 University Human Resources

Eligibility for Reemployment

Establishes conditions for reemployment of former employees, including those ineligible and eligible conditionally and how to determine such status.

HR-02-20 University Human Resources

Employee Files: Personnel and Medical (CWA, Local 7430)

Establishes provisions for employee and union access to BL and NW Support Staff personnel medical files.

HR-02-30 University Human Resources

Employment of IU Students

Establishes a priority system of hiring student employees for Hourly positions and distinguishes work study and non-work study employment.

HR-02-40 University Human Resources

Employment of Relatives, Students, and Minors

Text

HR-02-50 University Human Resources

Evaluation Periods for New, Promoted, and Transferred Employees

Communicates requirements for new, promoted, and transferred employees' evaluation periods, including length and limitations.

HR-02-60 University Human Resources

IU Service Credit from Affiliated Entities

Defines allowable service credit transfers and the impact on benefits for individuals who move directly from employment with an affiliate to IU.

HR-02-70 University Human Resources

Management of Human Resource Records

Describes the methods of storing and maintaining different types of human resources records and procedures for accessing, retaining, and disposing of these records.

HR-02-80 University Human Resources

Outside Contractors

Communicates when and how to engage outide contractors.

HR-02-90 University Human Resources

Reemployment Provisions

Details the provisions (time off, seniority, retirement) which may be restored to an employee who becomes reemployed by IU.

HR-02-100 University Human Resources

Selection and Filling Positions

Establishes guidelines including making the selection and salary offer, and employing individuals in multiple positions.

HR-02-110 University Human Resources

Seniority Date and Service Credit

Details the dates from which an employee's seniority and service are figured and the uses of these dates and of university service credit.

HR-02-120 University Human Resources

Statement on Fair Treatment in the Workplace (CWA, Local 7430)

Details responsibilities of IU administration, BL and NW Support Staff, and the CWA to promote a fair working environment.

HR-02-130 University Human Resources
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Salary and Wage Administration

Title Number Responsible Office

Employee Referral Incentive Program

Establishes provisions for offering an employee referral incentive for vacant Staff positions in specific jobs.

HR-03-10 University Human Resources

Operating Principles and Guidelines for the Compensation Program (CWA, Local 4730)

Details the Bloomington Support Staff compensation program, including compensation philosophy, salary structures, and FLSA compliance information.

HR-03-20 University Human Resources

Pay and Salary Setting

Describes how to set pay/salary for new hires, promoted employees, demoted employees, and transfered employees

HR-03-30 University Human Resources

Position Descriptions

Details the requirements for preparing and maintaining BL and NW Support Staff position descriptions.

HR-03-40 University Human Resources

Premium Pay

Details premium pay benefits for Support and Service staff and Temporary employees, including call back, on-call or standby, shift differential, and Sunday premium pay.

HR-03-50 University Human Resources

Principles and Guidelines for the Professional Staff Salary Administration Program

Establishes the basis for the Salary Administration Program, salary structures, and other principles used to determine employee salary.

HR-03-60 University Human Resources

Reward and Recognition Plans

Establishes provisions for designing and administering plans to acknowledge outstanding achievements, performance, and length of service.

HR-03-70 University Human Resources

Supplemental Pay for Occasional Additional Services for Exempt Professional Staff

Supplemental Pay may be used to provide compensation for occasional services provided to the university outside of the employee's normal work effort of his/her position.

HR-03-80 University Human Resources

Temporary Pay

Establishes guidelines for authorizing temporary adjustments to employees' pay when additional responsibilities are assigned on an interim basis.

HR-03-90 University Human Resources

Wage Progression Plan (CWA, Local 4730)

Details steps of the wage progression plan to determine the allocation of budgeted wage increase funds to Support Staff at Bloomington and Northwest represented by CWA, Local 4730.

HR-03-100 University Human Resources
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Benefit Programs

Title Number Responsible Office

Base Retirement Plan for Professional Staff

Details professional staff base retirement plan provisions for Social Security, contribution levels, retiree status, and classification changes.

HR-04-10 University Human Resources

Base Retirement Plan for Support and Service Staff

Details support and service staff base retirement plan provisions for Social Security, PERF, retiree status, and classification changes.

HR-04-20 University Human Resources

Employee Benefit Plans

Describes process for establishing and defines employee benefits.

HR-04-30 University Human Resources

Health Care Benefits during an Unpaid Leave of Absence

Details the provisions under which employees on an unpaid leave of absence may continue participation in the University-sponsored medical and dental care plans.

HR-04-40 University Human Resources

Medical and Dental Coverages

Details employee medical and dental coverage information such as effective date, plan changes, coverage termination, and other related provisions.

HR-04-50 University Human Resources
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Time Off

Title Number Responsible Office

Discretionary Leave of Absence

Establishes provisions for discretionary leaves of absence, including authorization, benefits while on leave, and additional procedures.

HR-05-10 University Human Resources

Family and Medical Leave Act (FMLA) Rights

Establishes provisions under which IU employees may take a leave of absence to attend to specified medical issues for oneself and family.

HR-05-20 University Human Resources

Holidays

Details the holidays which IU observes and holiday pay provisions.

HR-05-30 University Human Resources

Income Protection Time (Sick Time)

Details provisions for the accrual and use of sick time.

HR-05-40 University Human Resources

Leaves for Development of Commercial Projects with a Non-University Entity

Establishes provisions to provide Professional Exempt Staff employees with full or partial leaves of absence without pay to work with a third-party.

HR-05-50 University Human Resources

Leaves for Military Duty and Leaves for Military Families

Details provisions for IU employee leaves to fulfill military training or active duty obligations and leaves for family members of military personnel.

HR-05-60 University Human Resources

Paid Time Off (PTO) for PA

Provides a structured benefit plan for paid time off or pay during certain periods of leave and includes provisions for PTO accrual and usage.

HR-05-70 University Human Resources

Paid Time Off (PTO) for PB

Details paid time off provisions for administrative or professional staff who elected to stay in the PB Time Off Plan in 1985.

HR-05-80 University Human Resources

Time Off Accruals during Absences

Communicates the circumstances under which staff employees will or will not accrue time off or receive pay for absences.

HR-05-90 University Human Resources

Time Off and Vacation Pay Allowance (Temporary employees)

Details the vacation pay allowance provided to Temporary employees employed prior to July 1, 2009.

HR-05-100 University Human Resources

Time Off for Funerals and Bereavement

Communicates provisions for taking time off to attend funerals or for bereavement purposes.

HR-05-110 University Human Resources

Vacation Time

Details provisions for the accrual and use of vacation time.

HR-05-120 University Human Resources

Voting and Court Duty

Communicates provisions for paid absences allowed to IU employees to fulfill voting, jury, or witness obligations during scheduled work hours.

HR-05-130 University Human Resources
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Work Schedules

Title Number Responsible Office

Alternative Work Schedules

Details types of alternative work schedules and criteria for requesting/approving such schedules to accommodate the personal needs of IU employees.

HR-06-10 University Human Resources

Attendance, Absences, and Personal Emergency

Establishes requirements for regular employee attendance at work and for reporting absences and personal emergencies.

HR-06-20 University Human Resources

Overtime

Establishes overtime pay and compensatory time off provisions in compliance with the Fair Labor Standards Act (FLSA).

HR-06-30 University Human Resources

PAU Positions

Details procedures of two options for recording time worked by Professional Staff in PAU classified positions in order to comply with FLSA rules.

HR-06-40 University Human Resources

Uniforms and Personal Protective Equipment

Details uniform and protective equipment provisions for AFSCME covered employees.

HR-06-50 University Human Resources

Work Hours for Professional Staff Who Are Not Eligible for Overtime

Details work-hour expectations for Professional Staff ineligible to accrue overtime pay and eligibility guidelines for additional time off.

HR-06-60 University Human Resources

Work Schedules and Hours for Non-Exempt Employees

Describes the Fair Labor Standards Act (FLSA) and regulations regarding work hours, record-keeping, breaks, off-campus work, travel, and uniforms.

HR-06-70 University Human Resources
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Workplace Expectations

Title Number Responsible Office

Possession of Firearms and Weapons

Prohibits unauthorized firearms on university property.

PS-03 Office of the Superintendent of Public Safety

Sexual Misconduct

Defines the university's policy against sexual misconduct among members of its community, including specific provisions and enforcement principles.

UA-03 IU Office of Student Welfare and Title IX

Whistleblower Policy

Establishes and details the protection afforded to employees and members of the IU community who make good faith disclosures of suspected misconduct.

UA-04 Internal Audit

Consensual Relationships

Communicates provisions and disclosure responsibilities for university supervisors and employees who engage in consensual romantic relationships.

HR-07-00 University Human Resources

Computer Usage (AFSCME Service)

Communicates allowable and unallowable computer usage by Bloomington, IUPUI, and South Bend Service Maintenance Staff during paid working time.

HR-07-10 University Human Resources

Confidentiality of Student, Medical, and Personnel Records

Establishes restrictions on the use and release of confidential information and procedures for handling and requesting such information.

HR-07-20 University Human Resources

Conflicts of Commitment

Defines such conflicts and establishes restrictions on employee participation in external organizations/activities.

HR-07-30 University Human Resources

Conflicts of Interest

Defines such conflicts and establishes restrictions to prevent employees or their family members from receiving personal financial benefits.

HR-07-40 University Human Resources

Political Activity

Establishes guidelines for employee participation in political activities to avoid potential conflict with the employee's obligations to IU.

HR-07-50 University Human Resources

Substance-free Workplace

Establishes restrictions on the unlawful presence of controlled substances or alcohol on IU property and guidelines for workplace substance issues.

HR-07-60 University Human Resources

Threatening or Violent Behavior in the Workplace

Defines threatening and violent behavior and gives procedures for reporting and investigating incidents and actions to be taken.

HR-07-70 University Human Resources

Fiscal Misconduct

Establishes the consequences of fiscal misconduct and proper mechanisms for reporting instances of known or suspected fiscal misconduct.

FIN-ACC-I-30 Financial Management Services
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Employee Performance and Development

Title Number Responsible Office

Compliance Training

Ensure that supervisors and managers possess the knowledge of employment laws, regulations, and policies.

HR-08-10 University Human Resources

Corrective Action for Police Service Staff (AFSCME Police, Local 683)

Establishes procedures for taking formal actions to correct or improve Staff employee performance and behavior.

HR-08-20 University Human Resources

Corrective Action for Service Staff (AFSCME Service)

Establishes procedures for taking formal actions to correct or improve Staff employee performance and behavior.

HR-08-30 University Human Resources

Corrective Action for Staff Employees Not Covered By a Union

Establishes procedures for taking formal actions to correct or improve Staff employee performance and behavior.

HR-08-40 University Human Resources

Corrective Action for Support Staff (CWA, Local 4730)

Establishes procedures for taking formal actions to correct or improve Staff employee performance and behavior.

HR-08-50 University Human Resources

Corrective Action for Temporary Employees

Establishes procedures for taking formal actions to correct or improve Temporary employee performance and behavior.

HR-08-60 University Human Resources

Performance Appraisal (CWA, Local 4730)

Establishes a process for reviewing BL and NW Support Staff job performance and addressing performance discrepancies.

HR-08-70 University Human Resources

Performance Improvement Plan

Establishes procedures for implementing a mutually agreed upon plan to improve employee performance and behavior.

HR-08-80 University Human Resources

Performance Management Program for Staff Employees Not Covered by a Union

Establishes objectives and components of performance management programs which provide continuous feedback, planning, evaluation, and development.

HR-08-90 University Human Resources

Training and Education

Communicates training and education opportunities available to IU employees and provisions for accommodating education during work hours.

HR-08-100 University Human Resources
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Grievance Resolution

Title Number Responsible Office

Problem-Grievance Resolution for Police Service Staff (AFSCME Police, Local 683)

Establishes a process for problems that cannot re resolved informally to ensure fair and timely resolution of employee problems or complaints.

HR-09-10 University Human Resources

Problem-Grievance Resolution for Professional Staff and Support and Service Staff not Covered by a Union

Establishes a formal process for problems that cannot be resolved informally to ensure fair and timely resolution of employee problems or complaints.

HR-09-20 University Human Resources

Problem-Grievance Resolution for Service Staff (AFSCME Service)

Establishes a process for problems that cannot re resolved informally to ensure fair and timely resolution of employee problems or complaints.

HR-09-30 University Human Resources

Problem-Grievance Resolution for Support Staff (CWA, Local 4730)

Establishes a process for problems that cannot re resolved informally to ensure fair and timely resolution of employee problems or complaints.

HR-09-40 University Human Resources

Problem or Grievance Resolution Procedure for Temporary Employees

Establishes a three-stage procedure for resolving policy-related grievances affecting Temporary employees.

HR-09-50 University Human Resources
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Separation

Title Number Responsible Office

Layoff

The curtailment of the workforce for reasons of, but not limited to, the following: budget, lack of work, or reorganization.

HR-10-10 University Human Resources

Reduction in Force

The curtailment of the workforce resulting in the elimination of one or more Staff positions due to, but not limited to, the following: budget, lack of work, reorganization, or reduction of staff positions.

HR-10-20 University Human Resources

Reduction in Force (Temporary employees)

Details the impact of reduction in force on Temporary employees.

HR-10-30 University Human Resources

Voluntary and Involuntary Separation

Establishes guidelines and procedures for voluntary and involuntary separation from university employment.

HR-10-40 University Human Resources
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Workplace Health, Safety, and Injuries

Title Number Responsible Office

Adverse or Unsafe Working Conditions

Communicates accommodations for employees facing adverse working conditions such as loss of electricity, building damage, or personal safety hazards.

HR-11-10 University Human Resources

Adverse Weather

Communicates expectations for work during occasions of bad weather or adverse road conditions and time off for when campus is closed.

HR-11-20 University Human Resources

Injury on the Job

Communicates reporting requirements for on-the-job injuries and additional safety and benefits information related to work injuries.

HR-11-30 University Human Resources

Pandemic Emergency Policy

Establishes provisions for time off and working during campus closures or high rates of absenteeism due to  a pandemic emergency.

HR-11-40 University Human Resources

Provisions for Lactating Mothers

Establishes provisions to support mothers who want to express breast milk while at work.

HR-11-50 University Human Resources

Workplace Safety

Establishes procedures for Staff employees to follow if working conditions are thought to be unsafe or dangerous.

HR-11-60 University Human Resources
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Employee Organizations

Title Number Responsible Office

Articles of Cooperation

Establishes provisions, as a supplement to Conditions for Cooperation policy, for cooperation between employee organizations and IU administration.

HR-12-10 University Human Resources

Conditions for Cooperation Between Employee Organizations and the Administration of IU

Establishes procedures for recognizing employee organizations and considering their views, suggestions, and employment interests.

HR-12-20 University Human Resources

Mutual Gains Meetings (CWA, Local 7430)

Details provisions for meetings between IU Human Resources and CWA union representatives for BL and NW Support Staff.

HR-12-30 University Human Resources

Union-Administration Relations (Union Release Time) (AFSCME Police, Local 683)

Details certain rights and activities of AFSCME union representatives for Police Service Staff.

HR-12-40

University Human Resources

Union-Administration Relations (Union Release Time) (AFSCME Service)

Details certain rights and activities of AFSCME union representatives for Service Staff.

HR-12-50

University Human Resources

Union-Administration Relations (CWA, Local 4730)

Details certain rights and activities of CWA union representatives for BL and NW Support Staff.

HR-12-60

University Human Resources

University Bargaining Unit Determination

Details procedures for recognizing employee representative bargaining units to ensure proper     management of their negotiations and administration.

HR-12-70 University Human Resources
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