Categories

Human Resources

University Human Resources policies govern personnel matters for Staff and Temporary  employees and benefit programs and services for Academic, Staff and Temporary employees, as well as students. The HR policies and programs below apply university-wide and across all campus locations.
 
Policies for the specific employee groups listed directly below will be moved to this site in the coming months. In meantime, click on the link to access the Table of Contents on the UHR web site.

Establishing Positions - Staff and Temporary

Title Number Responsible Office

Temporary Positions (formerly known as Hourly Positions)

Establishes limits on the number of hours that Temporary employees and Temporary employees with PERF may work in a calendar year.

HR University Human Resources

Posting a Position Vacancy

Details steps to advertise vacant staff positions and the levels at which vacancies may be advertised (campus, occupational unit, etc.).

HR University Human Resources
Return to Top ▲

Employment - Staff and Temporary

Title Number Responsible Office

IU Service Credit from Affiliated Entities

Defines allowable service credit transfers and the impact on benefits for individuals who move directly from employment with an affiliate to IU.

HR University Human Resources

Seniority Date and Service Credit

Details the dates from which an employee's seniority and service are figured and the uses of these dates and of university service credit.

HR University Human Resources

Employment of Relatives, Students, and Minors

Text

HR University Human Resources

Reemployment Provisions

Details the provisions (time off, seniority, retirement) which may be restored to an employee who becomes reemployed by IU.

HR University Human Resources

Eligibility for Reemployment

Establishes conditions for reemployment of former employees, including those ineligible and eligible conditionally and how to determine such status.

HR University Human Resources

Management of Human Resource Records: Personnel Records for Staff and Temporary Employees and Benefit Program Records for All Employees, Retirees, and COBRA Participants

Describes the methods of storing and maintaining different types of human resources records and procedures for accessing, retaining, and disposing of these records.

HR University Human Resources

Employment of IU Students

Establishes a priority system of hiring student employees for Hourly positions and distinguishes work study and non-work study employment.

HR University Human Resources

Americans with Disabilities Act (ADA) Policy

Details IU's commitment to and procedures for accommodating the needs of faculty, staff, students, and guests with disabilities.

UA-02 Office of Affirmative Action

Non-Discrimination/Equal Opportunity/Affirmative Action

Details IU's commitment to providing equal opportunities for all individuals and to taking affirmative action to overcome historical discrimination.

UA-01 Office of Affirmative Action
Return to Top ▲

Salary and Wage Administration - Staff and Temporary

Title Number Responsible Office

Reward and Recognition Plans

Establishes provisions for designing and administering plans to acknowledge outstanding achievements, performance, and length of service.

HR University Human Resources

Employee Referral Incentive Program

Establishes provisions for offering an employee referral incentive for vacant Staff positions in specific jobs.

HR University Human Resources
Return to Top ▲

Benefit Programs - Academic, Staff, and Temporary

Title Number Responsible Office

Medical and Dental Coverages

Details employee medical and dental coverage information such as effective date, plan changes, coverage termination, and other related provisions.

HR University Human Resources

Base Retirement Plan for Support and Service Staff

Details support and service staff base retirement plan provisions for Social Security, PERF, retiree status, and classification changes.

HR University Human Resources

Base Retirement Plan for Professional Staff

Details professional staff base retirement plan provisions for Social Security, contribution levels, retiree status, and classification changes.

HR University Human Resources

Health Care Benefits During An Unpaid Leave of Absence

Details the provisions under which employees on an unpaid leave of absence may continue participation in the University-sponsored medical and dental care plans.

HR University Human Resources

Employee Benefit Plans

Describes process for establishing and defines employee benefits.

HR- University Human Resources
Return to Top ▲

Time Off - Staff and Temporary

Title Number Responsible Office

Discretionary Leave of Absence

Establishes provisions for discretionary leaves of absence, including authorization, benefits while on leave, and additional procedures.

HR University Human Resources

Leaves for Military Duty and Leaves for Military Families

Details provisions for IU employee leaves to fulfill military training or active duty obligations and leaves for family members of military personnel.

HR University Human Resources

Voting and Court Duty

Communicates provisions for paid absences allowed to IU employees to fulfill voting, jury, or witness obligations during scheduled work hours.

HR University Human Resources
Return to Top ▲

Employee Conduct - Staff and Temporary

Title Number Responsible Office

Threatening or Violent Behavior in the Workplace

Defines threatening and violent behavior and gives procedures for reporting and investigating incidents and actions to be taken.

HR University Human Resources

Conflicts of Commitment

Defines such conflicts and establishes restrictions on employee participation in external organizations/activities.

HR University Human Resources

Conflicts of Interest

Defines such conflicts and establishes restrictions to prevent employees or their family members from receiving personal financial benefits.

HR University Human Resources

Confidentiality of Student, Medical, and Personnel Records

Establishes restrictions on the use and release of confidential information and procedures for handling and requesting such information.

HR University Human Resources

Consensual Relationships

Communicates provisions and disclosure responsibilities for university supervisors and employees who engage in consensual romantic relationships.

HR University Human Resources

Political Activity

Establishes guidelines for employee participation in political activities to avoid potential conflict with the employee's obligations to IU.

HR University Human Resources

Substance-free Workplace

Establishes restrictions on the unlawful presence of controlled substances or alcohol on IU property and guidelines for workplace substance issues.

HR University Human Resources

Possession of Firearms and Weapons

Prohibits unauthorized firearms on university property.

PS-03 Office of the University Director of Public Safety

Fiscal Misconduct

Establishes the consequences of fiscal misconduct and proper mechanisms for reporting instances of known or suspected fiscal misconduct.

FIN-ACC-I-30 Financial Management Services

Sexual Misconduct

Defines the university's policy against sexual misconduct among members of its community, including specific provisions and enforcement principles.

UA-03 IU Office of Student Welfare and Title IX

Whistleblower Policy

Establishes and details the protection afforded to employees and members of the IU community who make good faith disclosures of suspected misconduct.

UA-04 Internal Audit
Return to Top ▲

Employee Development and Grievance Resolution - Staff

Title Number Responsible Office

Training and Education

Communicates training and education opportunities available to IU employees and provisions for accommodating education during work hours.

HR University Human Resources

Compliance Training

Ensure that supervisors and managers possess the knowledge of employment laws, regulations, and policies.

HR University Human Resources

Corrective Action for Staff Employees Not Covered By a Union

Establishes procedures for taking formal actions to correct or improve Staff employee performance and behavior.

HR University Human Resources

Corrective Action for Temporary Employees

Establishes procedures for taking formal actions to correct or improve Temporary employee performance and behavior.

HR University Human Resources
Return to Top ▲

Separation - Staff and Temporary

Title Number Responsible Office

Layoff

The curtailment of the workforce for reasons of, but not limited to, the following: budget, lack of work, or reorganization.

HR University Human Resources

Reduction in Force

The curtailment of the workforce resulting in the elimination of one or more Staff positions due to, but not limited to, the following: budget, lack of work, reorganization, or reduction of staff positions.

HR University Human Resources
Return to Top ▲

Workplace Health, Safety, and Injuries - Academic, Staff, and Temporary

Title Number Responsible Office

Adverse Weather

Communicates expectations for work during occasions of bad weather or adverse road conditions and time off for when campus is closed.

HR University Human Resources

Provisions for Lactating Mothers

Establishes provisions to support mothers who want to express breast milk while at work.

HR University Human Resources

Pandemic Emergency Policy

Establishes provisions for time off and working during campus closures or high rates of absenteeism due to  a pandemic emergency.

HR University Human Resources
Return to Top ▲

Employee Organizations - Staff

Title Number Responsible Office

Conditions for Cooperation Between Employee Organizations and the Administration of IU

Establishes procedures for recognizing employee organizations and considering their views, suggestions, and employment interests.

HR University Human Resources

Articles of Cooperation

Establishes provisions, as a supplement to Conditions for Cooperation policy, for cooperation between employee organizations and IU administration.

HR University Human Resources

University Bargaining Unit Determination

Details procedures for recognizing employee representative bargaining units to ensure proper     management of their negotiations and administration.

HR University Human Resources
Return to Top ▲