About

Development and approval process

The development and approval of university-wide policies are governed by BOT-02, Policy Development, Revision, and Retirement.

Read on for additional guidance on the policy approval process. For assistance with the policy process or for any accessibility issues, contact the University Policy Office at policies@iu.edu.

Requests for new policies or revisions to a current policy should be submitted to the University Policy Office through the policy proposal form. This form should only by completed once the policy revisions have been reviewed by relevant stakeholders and approved by the policy's responsible office and administrator.

Policy Proposal Form

Glossary of Terms of Practice

Policy Approval Map

Development

Identify need

The responsible office determines issues and identifies the need for a policy.

Draft policy

The responsible office drafts the policy and the communication plan, and submits them to the University Policy Office. A policy template in Word document form is linked here.

Review and comment

Seek feedback

The responsible office, with guidance from the University Policy Office, consults stakeholders and others to seek feedback and make adjustments to the policy.

Post policy draft for review

During this period, the University Policy Office posts the policy to the university policies website for a 10 business day public review period. Exceptional circumstances may preclude a 10-day review period.

Approval

Route for final approval

After the review and feedback periods are complete and any necessary changes to the policy are made, the responsible office and the University Policy Office route the policy to the Policy Executive Committee for final approval. Board of Trustees policies must be approved by the Board of Trustees.

Post approved policy on website

After final approval is obtained, the University Policy Office posts the policy on the university policies website as in effect.

Distribution and maintenance

Distribute

The responsible office communicates and distributes the policy broadly to the university community and key stakeholders.

Monitor, measure, review, update

The responsible office monitors compliance, measures effectiveness of the policy, evaluates feedback, and reviews the policy regularly. Each policy must be reviewed once every five years.