Here is a list of all Indiana University policies organized by category. You can click on each title to read the full policy.
Policies index
Accounting Administration
- Accrual Accounting
- Auxiliary Financial Standards
- Depositing of Revenue for the Sale of Goods and Services at the IU Foundation
- Determination of Employee or Independent Contractor Status
- Disbursement Voucher Supporting Documentation
- Financial Compliance: Authority and Accountability
- Fraud
- Internal Controls
- Non-Student (External) Accounts Receivable, Annual Write-off Report
- Notices of Address Discrepancies Received in the Use of Consumer Credit Reports
- Off-Premise Capital Equipment Control
- Ownership, Depreciation and Capitalization of University Assets
- Payments for Memberships in Social Organizations
- Ranking of Fiscal Officer, Account Supervisor, Account Manager, and Delegation of Signature Authority
- Recharge and Service Center Activity
- Reimbursement Under the Accountable Plan
- Risks of Potential Identity Theft in the Use of Stored-Value and Payroll Deduct
- Role of Fiscal Officer, Account Manager and Account Supervisor
- Write-Off Accounts
Checks
- Cancellation of University Checks (non-payroll)
- Forgery of University Checks
- Stop Payment and Reissue of University Payroll Checks
- Stop Payments and Reissue of Disbursement Checks (non-payroll)
- Write-Off of Outstanding University Checks
Collections & Inventories
- Capital Movable Asset Physical Inventories, Tagging and Location Changes
- Indiana University Campus Art Collection Policies: Acquisition by Gift, Acquisition by Purchase or Loan and Deaccession
- Inventory
Funds & Allowances
- Custodial Funds
- Hospitality Expenditures
- Treatment of Year-End Reverting Funds
- University Automobiles and Automobile Allowances
Gifts
- Charitable Gifts to Indiana University
- Donations and Contributions to Other Entities
- Donor Intent Responsibilities
- Gifts to Employees or Non-Employees
Administrative Authority
- Authority of the President, Vice Presidents and Chancellors/Provost
- Authority of The Trustees of Indiana University
Admissions & Transfer
- Establishing Campus Admission Policies
- Transfer Credit From an Associate’s College Applied to an Indiana University Baccalaureate Degree
- Transfer Credit Related to Military Service
- Transfer of Credit Completed at the 100 and 200 Level
- Undergraduate Intercampus Transfers
Appointments & Employment
Academic Appointees
- Academic Specialist Appointments
- Affordable Care Act for Academic Employees
- Appointment to Graduate School Faculty
- Classification of Academic Appointments
- Distinguished Ranks
- Emeritus Status
- General Provisions Regarding Academic Appointments
- Presidential Authority Regarding Academic Appointments
- Reappointment and Non-Reappointment During Probationary Period
- Regulation of Clinical and Lecturer Appointments
- Regulation of Professor of Practice Appointments
- Regulation of Research Appointments
- Student Academic Appointments
Separation of Academic Appointees
Separation of Staff & Part Time Employees
- Furlough
- Reduction in Force
- Reduction in Force (part time employees)
- Voluntary and Involuntary Separation
Staff & Part Time Positions
- Associate to the Chancellor, Vice President, Provost, IU Alumni Association President
- Establishing a Staff Position
- Non-Exempt Non-Union PAU Positions
- Part Time Positions
- Position Placement Within the Job Framework (Previously Position Classification/Reclassification)
- Role Descriptors (Formerly: Position Descriptions)
- Seniority Date and Service Credit
Athletics
Budget Administration
- Adjustments to Budget
- Authorization of Budget Adjustments
- Budget Requirements - Non-General Fund Accounts
- Distance Education Fee
- General Fund Year-End Balances
- Interest Income
- Interest Income Use
- Official Budget
- Permanent Adjustments to General Fund Budgets
- Reimbursement for Housing Allowances
- Review of Fiscal Activities
- Student and other University Fees Approval
Commencement
Communications & Marketing
- Constituent Communications
- Marketing and Communication
- Regional Campus Boards of Advisors
- Sponsorships - External Organizations, including Tables for Events
Conduct, Rights & Ethics
- Academic Appointee Responsibilities and Conduct
- Americans with Disabilities Act (ADA) Policy
- Anti-Trafficking
- Cheating and Plagiarism - RESCINDED
- Code of Conduct Related to Student Loan Activities
- Code of Student Rights, Responsibilities, & Conduct
- Conflicts of Interest and Commitment
- Discrimination, Harassment, and Sexual Misconduct
- Indiana University Libraries Privacy Policy
- IU Financial Aid Code of Conduct
- Native American Graves Protection and Repatriation Act (NAGPRA) Policy
- Non-Discrimination/Equal Opportunity/Affirmative Action
- Principles of Ethical Conduct
- Purchasing Ethics
- Student Rights Under FERPA and Release of Student Information
- Whistleblower Protection
Contests, Drawings, Games & Prizes
Courses, Grades & Scheduling
- Academic Calendar
- Accommodation for Religious Observances
- Discussion of Grading Policy - RESCINDED
- Grade Reports - RESCINDED
- Grades and Grading
- Grades for Credit Earned by Examination - RESCINDED
- Grades Given Upon Withdrawal from Courses - Undergraduates Only - RESCINDED
- Incompletes - RESCINDED
- Undergraduate Master Course Inventory Policy
- Unofficial Withdrawal
Degrees & Programs
Distinction & Honors
Establishing & Revising University Policies
Faculty Council & Governance
- Academic Freedom
- Bylaws of the University Faculty Council of Indiana University
- Constitution of the Indiana University Faculty
- Faculty Representation at Indiana University Board of Trustee Meetings
- Faculty Role Regarding University Financial Exigency
- Merger, Reorganization and Elimination of Academic Units and Programs Involving Core Schools
First Amendment & Political Activity
- Contact with State Officials, Federal Officials, and Political Campaigns, and Other Political Activities
- Political Activity
- The First Amendment at Indiana University
Grievance Resolution Procedures
Academic Appointees
Staff & Part Time Employees
- Problem or Grievance Resolution Procedure for Part Time Employees
- Problem-Grievance Resolution for Exempt and Non-Exempt Non-Union (Including PAO and PAU) Staff
- Problem-Grievance Resolution for Non-Exempt AFSCME Police staff (AFSCME Police, Local 683)
- Problem-Grievance Resolution for Non-Exempt AFSCME Service staff
- Problem-Grievance Resolution for Non-Exempt CWA staff (CWA, Local 4818)
Grounds & Facilities
- Animals on University Property
- Bicycles, Scooters, and Other Personal Conveyance Vehicles
- Event Management
- Non-Solicitation on Campus
- Possession of Firearms and Weapons
- Public Art
- University Signage
- Unmanned Aircraft (Drones and Model Aircraft)
Health & Safety
- Adverse Weather
- Adverse or Unsafe Working Conditions
- Automated External Defibrillators
- Clery Act Compliance
- Compliance with COVID-19 Health and Safety Directives
- Compliance with COVID-19 Health and Safety Directives; Vaccine Requirement for Federal Contractors
- Dual Use Research of Concern (DURC)
- Environmental Compliance
- Exercise of Extended Jurisdiction by Officers of the Indiana University Police Department
- Fire Safety
- Food Protection
- HIPAA (Health Insurance Portability and Accountability Act)
- Injury on the Job
- Laboratory Safety
- Management of Infectious and Communicable Disease - INTERIM
- Minors in Hazardous Work Areas
- Occupational Safety and Health
- Pandemic Emergency Policy
- Personal Protective Equipment
- Pools, Bathing Beaches, Spa and Therapy Pools
- Programs Involving Children
- Reporting of Construction Losses and Accidents
- Service of Alcohol
- Snorkeling and Scuba Diving Policy
- Substance-free Workplace
- Substance-free Workplace for Academic Appointees
- Threatening or Violent Behavior in the Workplace
- Tobacco-Free University
- Uniforms and Personal Protective Equipment
- Use of Corridors and Equipment Rooms for Storage
- Video and Electronic Surveillance
- Workplace Safety
Information Security
- Appropriate Use of Information Technology Resources
- Computer and Network Accounts Administration
- Cyber Risk Mitigation Responsibilities
- Disclosing Institutional Information to Third Parties
- Electronic Device Usage (Non-Exempt AFSCME Service staff)
- Eligibility to Use Information Technology Resources
- Excessive Use of Information Technology Resources
- Extending the University Data Network
- Information and Information System Incident Reporting, Management, and Breach Notification
- Management of Institutional Data
- Misuse and Abuse of Information Technology Resources
- Privacy Complaints
- Privacy of Electronic Information and Information Technology Resources
- Security of Information Technology Resources
- Use of Electronic Mail
- Web Site, Web Application, and Web Services Privacy Notices
- Wireless Networking
Intellectual Property
- Fair Use of Copyrighted Works for Education and Research - RESCINDED
- Intellectual Property Policy
- Research Funding Imposing Restrictions on Publication
International Services
- Agreements With Overseas Institutions And Cross-Border Activities
- International Student Service Delivery
- Overseas Study Program Development
- Student International Travel Safety
- University-Sponsored, Employment-Based Permanent Residence
- Use of Agents in International Student Recruitment
Military & Veteran Information for Students
- In-State Tuition Rates for Certain Veterans, Military Members, and GI Bill® Recipients
- Military Withdrawal
Naming & Recognition
- Indiana University Historical Markers
- Institutional Naming
- Licensing and Trademark Policy
- University-Related Legal Entities
Pay & Benefits
Academic Appointees
- Faculty and Librarian Salary - RESCINDED
- Faculty Members Holding Administrative Positions
- Leaves for Academic Appointees
- Retention Incentive Pay for Academic Appointees - RESCINDED
- Vacation for 12-Month Appointees
Retirement
- Base Retirement Plan for Professional Staff
- Base Retirement Plan for Support and Service Staff
- Retirement Policy for Executives and High Policymakers
Staff & Part Time Employees
- Ban on Incentive Compensation Related to Student Recruiting and Financial Aid
- Employee Referral Incentive Program
- Lactating and Breast/Chest Feeding Employees
- Operating Principles and Guidelines for the Compensation Program (CWA, Local 4818)
- Pay and Salary Setting
- Payment Methods and Pay Advices
- Payroll Compliance
- Payroll Overpayment Processing
- Premium Pay
- Principles and Guidelines for the Exempt Staff Salary Administration Program
- Recording and Reviewing Time Worked by Non-Exempt Employees
- Release of Payroll Information and Employment Verifications
- Remote Work for Staff and Part Time Employees
- Reward and Recognition Plans
- Segregation of Duties for Payroll Processing
- Supplemental Pay for Occasional Additional Services for Exempt Staff
- Temporary Pay
- Timing of Payments and Off-Cycle Payroll
- Wage Progression Plan (CWA, Local 4818)
Performance & Corrective Action for Staff Employees
- Corrective Action for Non-Exempt AFSCME Police staff (AFSCME Police, Local 683)
- Corrective Action for Non-Exempt CWA staff (CWA, Local 4818)
- Corrective Action for Part Time Employees
- Corrective Action for Service Staff (Non-Exempt AFSCME Service staff)
- Corrective Action for Staff Employees Not Covered By a Union
- Evaluation Periods for New, Promoted, and Transferred Employees
- Performance Appraisal (CWA, Local 4730)
- Performance Improvement Plan
Purchasing & University Property
- Competition and Sourcing
- Disposal and Redistribution of University Property
- Equipment Transfers
- Furniture Purchases
- Prepayment of Orders
- Procurement Card Program
- Prohibited Purchases
- Purchasing Authority
- Sole-Source Orders
- Sustainable Purchasing
- University Procurement Contracts
- Utilization of Historically Underrepresented Diverse Suppliers
Records
- Access to and Maintenance of Academic Employee Records
- Confidentiality of Student, Medical, and Personnel Records
- Employee Files: Personnel and Medical (CWA, Local 4818)
- Management of Human Resource Records: Personnel Records for Staff and Part Time Employees and Benefit Program Records for All Employees, Retirees, and COBRA Participants
- Procedure for Adding Notations on Official Indiana University Transcripts
- Release of Procurement Records
- University Faculty Council Records
- University Records Retention and Disposition
Recruitment & Hiring
- Advertising Policy for Academic Instructional Positions
- Background Checks
- Eligibility for Reemployment
- Employment of IU Students
- Employment of Minors
- IU Service Credit from Affiliated Entities
- Outside Contractors
- Posting a Position Vacancy
- Reemployment Provisions
- Search and Screen Procedures for Administrators
- Selection and Filling Positions
Research & Sponsored Programs
- Administrative and Clerical Salaries on Federal Sponsored Awards
- Care and Use of Vertebrate Animals in Research and Education
- Change in Effort or Status of Principal Investigator or Other Key Personnel
- Clinical Trials Management System
- ClinicalTrials.gov Compliance - RESCINDED
- Computing Devices on Federal Sponsored Awards
- Cost Sharing on Sponsored Programs
- Cost Transfers on Cost Reimbursable Grants and Contracts
- Eligibility: Principal Investigator or Project Director
- Establishment of Centers and Institutes
- Export Control
- Facilities and Administrative (F&A) Cost Policies
- National Institutes of Health (NIH) Salary Limitation (Cap)
- Overdrafts, Bad Debts and Audit Disallowances on Sponsored Programs
- Payments and Fee Remissions to Graduate Students on Sponsored Programs
- Program Income on Sponsored Programs
- Project Effort Confirmation
- Publication Costs on Federal Sponsored Awards
- Reducing Text Messaging While Driving and Performing Work under Federal Grant or Contract
- Requests for Advanced Accounts
- Research Misconduct
- Research with Human Subjects
- Residual Income on Fixed Price Sponsored Programs
- Routing of Sponsored Programs Documents at Indiana University
- Sponsored Programs (Grant and Contracts) and Gifts: Definitions and Administration
- Sponsored Research Programs: Internal Submission Deadlines
- Subrecipient Monitoring
- Summer Salary from Sponsored Program Accounts
- Supplemental Pay on a Federally Sponsored Research Account
- Visa Charges on Federal Sponsored Awards
Rights, Ethics & Conduct
Student Organizations
Teaching Award
Tenure, Promotion & Reviews
- Faculty and Librarian Annual Reviews
- Faculty and Librarian Promotions
- Faculty and Librarian Tenure
- Review of University Administrative Offices
- Review Procedures for Administrators - RESCINDED
- Review Procedures for Chancellors and Provost
- Review Procedures for Core School Deans
- Support of Associate Instructors and Adjunct Faculty
Time Off, Leaves & Absences
Academic Appointees
- Indiana University School of Medicine Paid Family Leave for Academic Appointees
- Leave without Pay for Academic Appointees
- Other Leaves and Absences for Academic Appointees
- Paid Family Leave for Academic Appointees
Staff & Part Time Employees
- Discretionary Leave of Absence
- Family and Medical Leave Act (FMLA) Rights
- Holidays
- Income Protection Time (Sick Time)
- Leaves for Development of Commercial Projects with a Non-University Entity
- Leaves for Military Duty and Military Families
- Paid Living Donor Leave
- Paid Parental Leave
- Paid Time Off (PTO) for Exempt Staff and Non-Exempt Non-Union PAO and PAU Staff
- Paid Time-Off (PTO) for PB
- Time Off Accruals during Absences
- Time Off and Vacation Pay Allowance (Part Time employees)
- Time Off for Funerals and Bereavement
- Time Off for Voting, Jury Duty, and Witness Testimony (Formerly: Voting and Court Duty)
- Vacation Time
Training
Travel & Operating Vehicles
- Allowable Travel Payments to Faculty Members on Leave
- CDL Requirements
- Driving Privileges
- Executive Air Travel
- Operation of University Vehicles
- Travel
- Use of 12- and 15-Passenger Vans
- Use of Aircraft on University Business
- Vehicle Service Requirements
- Vehicles Rented, Leased or Chartered
- Who Can Use University Vehicles
Treasurer’s Office
- Accepting Electronic Payments
- Capital Financing
- Collection Agency Placement of Indiana University Accounts
- Establishing and Closing University Bank Accounts
- Establishing and Modifying Revenue Producing Activities (RPA)
- Internal Loan Policy for Capital Construction and Renovation Projects - Capital Lending Program
- Investment Policy
- IU-Held Endowments and Quasi-Endowments
- Processing Revenue
- Signature Authority and Delegation
Tuition & Fees
- Reduced Room and Board for Student Employees
- Rules Determining Resident and Nonresident Student Status for Indiana University Fee Purposes
- Senior Citizen Fee Remission
Union Representation for Staff Employees
- Articles of Cooperation
- Conditions for Cooperation Between Employee Organizations and the Administration of IU
- Mutual Gains Meetings (CWA, Local 4818)
- Statement on Fair Treatment in the Workplace (CWA, Local 4818)
- Union-Administration Relations (CWA, Local 4818)
- Union-Administration Relations (Union Release Time) (AFSCME Police, Local 683)
- Union-Administration Relations (Union Release Time) (AFSCME Service)
- University Bargaining Unit Determination