Routing of Sponsored Programs Documents at Indiana University

Establishes guidelines for the proper routing of documents for sponsored projects.

Constitution of the Indiana University Faculty

Outlines the organization, rights and responsibilities of Indiana University Faculty.

Regulation of Professor of Practice Appointments

Regulates the use of professor of practice appointments, appointee rights and privileges, the appointment process, and protection of academic freedom.

Regulation of Clinical and Lecturer Appointments

Regulates the use of clinical and faculty appointments, appointee rights and privileges, appointment and advancement, and protection of academic freedom.

Regulation of Research Appointments

Sets standards for research appointments, including ranks, part-time, research associates postdoctoral fellows, and academic specialist appointments.

Faculty Role Regarding University Financial Exigency

Faculty Members Holding Administrative Positions

Guides salary determination for individuals holding both faculty and administrative positions when he/she no longer holds the administrative position.

Furlough

The curtailment of the workforce for reasons of, but not limited to, the following: budget, lack of work, or reorganization.

Student Rights Under FERPA and Release of Student Information

Establishes procedures for allowing appropriate access to students' personal records and protecting their confidentiality.

Sponsored Research Programs: Internal Submission Deadlines

Establishes guidelines for proposal submission to the Office of Research Administration.

Permanent Separations for Academic Appointees

Details various types of permanent separations for academic appointees, including resignation, retirement, non-reappointment, and discharge for cause.

Preservation of University Records

Establishes the need to preserve documents related to Indiana University.

Oversight and Support Of Non-Tenure Track Faculty (Formerly Associate Instructors, Associate Faculty and Part-Time Faculty)

Designates responsibility for oversight of part-time associate instructors and associate faculty.

Access to and Maintenance of Academic Employee Records

Details procedures for maintaining academic employee records and for public, university administrators, and academic employee access to such records.

Outside Activities and Extra Compensation for Academic Appointees - RESCINDED

Establishes guidelines for academic appointees regarding allowable outside work and associated payment.

Bylaws of the University Faculty Council of Indiana University

Overviews the standing bylaws of the Indiana University Faculty Council.

Mobile Plan and Device Allowance

Establishes guidelines for obtaining mobile devices and off-campus Internet access for business purposes.

Employment of Minors

Establishes guidelines for employing minors.

Sponsorships - External Organizations, including Tables for Events

Establishes review and coordination requirements for external sponsorship/membership event purchases and funding to ensure efficient use of funds.

Grading System and Implementation Procedures

Establishes Indiana University’s grade code and grading procedures.

Pandemic Emergency Policy

Establishes provisions for time off and working during campus closures or high rates of absenteeism due to  a pandemic emergency.

COVID-19 Policy

The COVID-19 outbreak and the public health need for social distancing as Indiana University continues to provide education to our students has created a unique challenge to our employees.  Therefore, Indiana University is taking the following measures to provide for the health and safety of our entire campus community while continuing to provide educational services, conduct essential research, provide medical services to our students and the community, and perform other essential services.

Intellectual Property Policy

Provides guidelines for the IU Statement of Principles on Intellectual Property.

IU-Held Endowments and Quasi-Endowments

Defines requirements for establishing accounts to be classified, invested, and accounted for as "quasi-endowments," or, funds functioning as endowments.

Project Effort Confirmation

Travel Policy

Provides guidance on making and approving out-of-state travel requests.

Code of Conduct Related to Student Loan Activities

Establishes a code of conduct for transactions and activities related to student financial aid matters, in compliance with federal law (HEOA).

IU Financial Aid Code of Conduct

Indiana University financial aid staff employees are required to sign the Indiana University Financial Aid Code of Conduct annually prior to the start of the academic year.

Management of Institutional Data

Establishes acceptable use and disclosure of IU institutional data.

Hospitality Expenditures

Details the types of hospitality expenses incurred while conducting university business that may be approved or reimbursed to IU faculty and staff.

PAU Positions

Details procedures of two options for recording time worked by Professional Staff in PAU classified positions in order to comply with FLSA rules.

Conflicts of Interest and Commitment

The First Amendment at Indiana University

Event Management

Contact with State Officials, Federal Officials, and Political Campaigns, and Other Political Activities

All university departments and units must coordinate all contact and communication with federal and state government officials relative to university-based interests with the Office of the Vice President for Government Relations prior to making any contact.

Cost Transfers on Cost Reimbursable Grants and Contracts

Provides guidelines in the fiscal management of cost-reimbursable grants and contracts conducted at IU.

Establishing Campus Admission Policies

Establishes a standard template and guidelines for campus admission policies to create a minimum level of uniformity among each IU campus.

Investment Policy