Non-Solicitation on Campus

Scope

This policy applies to university students, employees, and volunteers as well as to all suppliers, visitors, and other individuals, entities and their representatives not affiliated with the university. This policy shall apply to on-campus commercial solicitations for the sale or purchase of goods or services that are neither officially recognized by, nor affiliated with, the academic mission of the university.

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Policy Statement

1. This policy places certain restrictions on commercial solicitation within buildings and facilities as well as on the grounds, including sidewalks and green spaces, of Indiana University campuses or at any event/location under the operating authority of the university to ensure that university faculty, staff, and students have the opportunity to perform their duties free from intrusions.
2. This policy does not apply to official, university-supported solicitations that are intended to support the university's broader mission to serve the community. Examples of such missions may include, but are not limited to, university-sanctioned events such as:
   • United Way
   • IU Foundation activities
   • IU Dance Marathon
   • Informational Materials
   • Other approved activities

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Reason for Policy

To avoid disruption of the university’s educational, research, outreach, and business functions, Indiana University has implemented this non-solicitation policy to address commercial solicitation on university property or within university facilities.

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Procedures

1. University students, employees, and volunteers, as well as all suppliers and other non-university individuals, entities and their representatives may not engage in the following activities:
   1. Commercial solicitations (including door-to-door solicitation, chalking, distributing or affixing any kind of written or printed commercial materials, sales of goods or services, including foods, buy-back of books, etc.) on university property at any time.
   2. Commercial solicitations that relate to the promotion or consumption of alcoholic beverages, tobacco, or products or services that are contrary to the policies or mission of the university.
2. Exceptions to this policy must be approved in advance by the Office of Procurement Services.  
3. This policy does not prohibit the following:
   1. Normal activity by authorized supplier representatives engaging in business with the university, such as supplier shows or informational meetings, as long as those activities are in compliance with other university policies and are conducted with approval of the Office of Procurement Services. Cold-calling is not permitted.
   2. Sales of goods by approved suppliers at specified locations on campus based on defined contractual terms.
   3. Activities of university groups whose official activities include selling or promoting the sale of goods or services, taking surveys, or sponsoring assemblies or public addresses. Any such activities must have the appropriate university approvals prior to taking place. These approvals may include approvals by the campus office for student affairs, the Office of Procurement Services, or the Office of Research Administration. For further guidance on these types of activities, contact your campus or departmental fiscal officer or the campus office that supports student activities.

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Definitions

Commercial Solicitation - Peddling or otherwise selling, purchasing, or offering goods and services for sale or purchase, distributing advertising materials, circulars or product samples, or engaging in any other conduct relating to any outside business interests or for-profit or personal economic benefit on university property or using university resources.

Indiana University Property - Buildings, grounds, and land that are owned by Indiana University or controlled by Indiana University, via leases or other contractual arrangements.

Specified Locations - Any specific physical location on university property that is predefined with the consent of the Office of Procurement Services in concert with appropriate campus administration staff.  For example: in the main first floor lobby of IUB Ballantine Hall, in the main lobby of the IUI Natatorium, first floor lounge of University South building at IUS, etc.

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Sanctions

Violations of this policy by anyone not a member of the Indiana University community may result in removal from Indiana University property. Legal prohibitions regarding physical presence on campus/trespassing may also be pursued.

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Additional Contacts

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History

In 2019, university policies related to university purchases (formerly FIN-PUR-01 through FIN-PUR-35) were updated and consolidated into FIN-PURCH-01 through FIN-PURCH-14. The university purchasing policies related to conflicts of interest and commitment were updated and consolidated into UA-17. 

FIN-PURCH-01 consolidates and updates:

FIN-PUR-1.0 (Purchasing Authority)

FIN-PUR-1.1 (Exceptions to Purchasing Authority)

FIN-PUR-1.2 (Delegation of Purchasing Authority)

Portions of FIN-PUR-2.0 (State and Federal Statutes and Regulations)

FIN-PUR 4.0 (Responsibilities in Acquisition Process)

FIN-PUR-16.0 (Transactions Utilizing the Pre-Disbursement Processor).

FIN-PURCH-02 updates and renumbers FIN-PUR-20.0 (University Procurement Contracts).

FIN-PURCH-03 consolidates and updates:

FIN-PUR-5.0 (Competition)

FIN-PUR-5.1 (Development of Vendor List)

FIN-PUR-5.2 (Use of Other Recognized Sources as Basis of Award)

FIN-PUR-5.3 (Negotiation)

FIN-PUR-5.4 (Emergency Situations)

FIN-PUR-5.5 (Purchase Order Award Criteria)

FIN-PUR-5.7 (Documentation)

FIN-PUR-12.0 (Board of Trustee Reporting)

Portions of FIN-PUR-18.0 (Auctions and Reverse Auctions).

FIN-PURCH-04 updates and renumbers FIN-PUR-5.6 (Single-Source Orders)

FIN-PURCH-05 consolidates and updates:

FIN-PUR-3.5 (Purchases for Employees)

FIN-PUR-10.0 (Restricted Purchases).

FIN-PURCH-06 updates and renumbers FIN-PUR-7.0 (Prepayment of Orders).

FIN-PURCH-07 is a new policy.

FIN-PURCH-08 updates and renumbers FIN-PUR-9.0 (Furniture Purchases)

FIN-PURCH-09 consolidates and updates

FIN-PUR-3.0 (Purchasing Ethics)

FIN-PUR-3.1 (NAEP Code of Ethics).

FIN-PURCH-10 updates and renumbers FIN-PUR-11 (Release of Procurement Information).

FIN-PURCH-11 consolidates and updates:

FIN-PUR-14.0 (Disposal and Redistribution of University Property)

FIN-PUR-14.1 (Sale of Computing Equipment)

Portions of FIN-PUR-18.0 (Auctions and Reverse Auctions). 

FIN-PURCH-12 updates and renumbers FIN-PUR-21.0 (Non-Solicitation on Campus)

FIN-PURCH-13 updates FIN-PUR-13 (Purchases from Historically Underutilized Suppliers)

FIN-PURCH-14 consolidates and updates:

FIN-PUR-10.1 (Protection of Old Growth Forests)

FIN-PUR-19.0 (Procurement of Appliances and Electronics).

Specific to purchasing policies, UA-17 (Conflicts of Interest and Commitment) consolidates and updates:

FIN-PUR-3.0 (Purchasing Ethics)

FIN-PUR-3.3 (State Conflict of Interest for Procurement Transactions)

FIN-PUR-3.4 (Gifts and Gratuities)

The following FIN-PUR policies were rescinded or converted into Standard Operating Procedures as follows:

FIN-PUR-6.0 (Common Construction Wage) was rescinded.

FIN-PUR-8.0 (Endorsement) was rescinded.

FIN-PUR-15.0 (Strategic Alliances) was converted into a Standard Operating Procedure.

FIN-PUR-17 (Procurement for Off-Shore University Activities) was converted into a Standard Operating Procedure.

The policy’s additional contact information was updated on March 27, 2023.

In July 2024, references to the renamed IU Indianapolis campus were updated in this policy.

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