South Bend Service Staff Attendance Program
This program applies to all appointed Service Staff on the South Bend campus who have completed their probationary period. During the probationary period, employees are expected to demonstrate that they are able to meet our attendance expectations. Any absenteeism during the probationary period will be carefully reviewed and appropriate action will be taken on a case-by-case basis.
This may include corrective action that is more severe than set forth in this attendance program.
Regular attendance is a condition of employment. Appointed employees, 75% FTE or greater, are provided with income protection earnings to prevent loss of pay while ill or injured. These earnings may be used for: personal illness, injury, family illness and emergency care, or approved personal affairs time. A pattern of absenteeism as defined below is considered a serious problem. Absenteeism reduces the efficiency and productivity of the operation, department, and campus, as well as the services that are provided to the customer.
Call-in Procedure for unscheduled absences or tardies:
Documentation of Illness Related Absences
Compensatory time may be used to cover a late arrival, however, unless a documented emergency exists, the late arrival will count toward an incident as defined under section V above.
A supervisor can allow an employee to make up time lost in the same work week so as to prevent the employee’s pay from being docked, but can still count the time lost as an incident.
Advising At-Risk Employees of Vulnerability
|Step||Triggering Event||Corrective Action|
|1||First Absence (Notification of Concern)||Counseling|
|2||Second Absence||Written Warning|
|3||Third Absence||Second Written Warning|
|4||Fourth Absence||Suspension of 3 days|
Note: At each step, 4 late arrivals equal an Absence.
Family and Medical Leave Act of 1993
Absence is defined as any time period that the employee is absent from work without the use of benefit time, including overtime that an employee committed to work and did not work; unless the reason is for one of the qualified exceptions listed in sections VII or VIII.
Tardy is defined as a failure to report on the job at the specified starting time. Reporting to work after the scheduled shift starting time (more than 8 minutes but no longer than 2 hours), and/or causing another employee in a 24/7 operation (for example, Safety and Security) tobe held over to avoid a gap in coverage, will be considered 1/4th of an incident. After two hours the tardy will be considered an absence as defined above. Failure to return from lunches or breaks in a timely manner will result in performance discipline, not attendance discipline.
Incident is defined as an absence, or a set of 4 tardies, not scheduled in advance, unless the reason is for one of the qualified exceptions listed in sections VII or VIII. An absence of one or more consecutive days will count as one incident.
Schedule is defined as the time specified (start time and hours to be worked) for the employee to be at work.
Rolling Twelve Month Period is defined as the measurement period by the start of the first incident, or part of an incident. Additional incidents will be counted from that date for twelve full months. Once the twelve month anniversary date of the incident is passed, the incident falls off the employee’s record for purposes of this Attendance Program.
Pattern of Absenteeism is defined as a pattern of absence such as that described in IV-A-2 above or continued unexcused absence not qualifying as an exception.