Purchases for Employees
FIN-PUR-3.5
Note: In 2019, university policies related to university purchases (formerly FIN-PUR-01 through FIN-PUR-35) were updated and consolidated into FIN-PURCH-01 through FIN-PURCH-14. The History section of this policy contains complete information on where the topics covered by each FIN-PUR policy can be found in FIN-PURCH. A few FIN-PUR policies have been rescinded or converted into Standard Operating Procedures, and the History section contains that information as well.
About This Policy
- Effective Date:
- 02-18-1992
See current policy
- Date of Last Review/Update:
- 07-27-2016
- Responsible University Office:
- Procurement Services
- Responsible University Administrator:
Vice President and Chief Financial Officer
- Policy Contact:
Jill Schunk
Associate VP, Office of Procurement Services
jschunk@iu.edu
- Policy Feedback:
- If you have comments or questions about this policy, let us know with the policy feedback form.
Scope
This policy applies to all Indiana University employees including faculty and staff.
Policy Statement
University employees shall not acquire or purchase goods or services with University or University-managed funds for personal use. Vendors are not expected to extend beneficial pricing privileges to University employees but may do so at the vendor’s sole discretion. Any agreement with a vendor which seeks to extend discounts or services to employees shall have prior approval of the Associate Vice President of Procurement Services. These agreements shall not place Indiana University in the position of taking ownership or being responsible for funding such purchases.
Reason for Policy
This policy is intended to:
- Assure that University funds are used to support appropriate business use.
- Guarantee the equitable treatment of employees.
- Ensure University resources will be used exclusively for institutional use.
Definitions
Personal Use: Means activities that do not further the mission or purposes of University but rather are activities for the personal benefit of a single individual or group of individuals. Personal use items would be those that are considered a personal preference but are not necessary to do the required job.
Business Use: Means activities that further the mission or purposes of the University and, in the case of an employee of the University, are activities that fall within the scope and authority of the person’s employment.
Sanctions
Engaging in or permitting unethical or illegal conduct constitutes grounds for disciplinary action that may include disciplinary action up to and including denied or restricted access to the review of solicitation responses and other purchasing information, termination of employment and/or criminal prosecution.
Additional Contacts
| Subject | Contact | Phone | |
| Purchases for Employees | Purchasing Help Desk | N/A | purhelp@iu.edu |
| Purchases for Employees | Rob Halter, Exec. Dir., Purchasing | 317-274-7746 | rhalter@iu.edu |
| Purchases for Employees | Tim Rice, Exec. Dir., Purchasing | 812-855-5646 | trice@iu.edu |
History
This policy was last revised on March 1, 2015
This policy was last revised on June 30, 2009
This policy was established on February 18, 1992.
Please note: This is an archived version of the policy. View the current version.