Reciprocity
FIN-PUR-3.2
Note: In 2019, university policies related to university purchases (formerly FIN-PUR-01 through FIN-PUR-35) were updated and consolidated into FIN-PURCH-01 through FIN-PURCH-14. The History section of this policy contains complete information on where the topics covered by each FIN-PUR policy can be found in FIN-PURCH. A few FIN-PUR policies have been rescinded or converted into Standard Operating Procedures, and the History section contains that information as well.
About This Policy
- Effective Date:
- 02-18-1992
See current policy
- Date of Last Review/Update:
- 07-27-2016
- Responsible University Office:
- Procurement Services
- Responsible University Administrator:
Vice President and Chief Financial Officer
- Policy Contact:
- Jill Schunk
Associate VP, Office of Procurement Services
jschunk@iu.edu
- Policy Feedback:
- If you have comments or questions about this policy, let us know with the policy feedback form.
Scope
All Indiana University employees, including faculty and staff, and all other individual(s) responsible for the expenditure of University funds regardless of the procurement mechanism employed.
Policy Statement
Indiana University personnel will not participate in reciprocal purchasing arrangements. Indiana University shall continue to separate purchasing considerations from the objectives of fundraising endeavors of the institution including but not limited to sponsorship activity.
Reason for Policy
Purchasing awards will be made on the merits of the purchasing process and not influenced by considerations outside of the purchasing environment. Awards of contracts or purchase orders may not be made on a quid pro quo (an exchange of goods or services where one transfer is contingent upon the other) basis.
Definitions
Reciprocity defines an act whereby something is offered to a person or entity with the understanding that there will be a quid pro quo action that will benefit both parties e.g. where an exchange of goods or services is contingent upon the other, such as a favor for a favor. Reciprocity can be viewed as a reward, mutual dependence or an action of influence.
Sanctions
Engaging in or permitting unethical or illegal conduct constitutes grounds for disciplinary action that may include disciplinary action up to and including denied or restricted access to the review of solicitation responses and other purchasing information, termination of employment and/or criminal prosecution.
Additional Contacts
| Subject | Contact | Phone | |
| Reciprocity | Office of Procurement Serv | 812-855-5646 | purhelp@iu.edu |
| Reciprocity | Rob Halter, Exec. Dir. Purchasing | 317-274-7746 | rhalter@iu.edu |
| Reciprocity | Tim Rice, Exec. Dir., Purchasing | 812-855-5646 | trice@iu.edu |
History
Created on: February 18, 1992
Revised on: June 30, 2009
Last reviewed: June 30, 2013
Last revised on June 11, 2015
Please note: This is an archived version of the policy. View the current version.