Release of Payroll Information
Director of Payroll, Customer Service and Training
The following rules will govern the release of information, by type, to the public and to University offices.
1. Telephone inquiries: the following information may be released by telephone:
2. Written inquiries and walk-in traffic: the following information may be released in response to written request or walk-in traffic:
Note: Other information regarding taxes, contributions to retirement plans, payroll deductions and home addresses can only be released if the written request has been authorized by the employee in writing, by court order, or if the inquiry is being made by a legitimate agency such as TIAA, PERF, or a federal or state agency.
3. Requests for access to computer information: All requests for access to information stored on the Human Resource Management System (HRMS) must be reviewed and approved by the University Director of Human Resources, the Director of Payroll in Financial Management Services, and the Bloomington Dean of Faculties office. Access to the HRMS on-line screens will be limited to HRMS users. Departments should initiate a User Access Request when an employee has terminated or transferred so that his/her password can be deleted.