Subject to Indiana University (“IU”) policies and the following guidelines, video proctoring systems may be used on IU campuses to encourage academic honesty in the administration of quizzes and exams for IU courses.
Protection of Academic Freedom
The protection of academic freedom is of the utmost importance at IU. In accordance with this belief, video proctoring systems should only be used to monitor or record classroom areas when quizzes or exams are being administered or in cases of emergency. Video proctoring systems should never be used to monitor or record lectures or other instructional activities.
Operators of Video Proctoring Systems
All operators of video proctoring systems must be trained in the technical, legal, and ethical use of the equipment. This training should ensure that the operation and use of video proctoring systems complies with state and federal laws as well as institutional policies, including those laws and policies that prohibit discrimination and harassment.
Protection of Confidential Student Information
The operators of video proctoring systems, in conducting their duties, may be exposed to confidential student information, and they are expected to protect any such information pursuant to the requirements of the Family Educational Rights and Privacy Act (“FERPA”). All operators of video proctoring systems will be required to complete IU’s standard FERPA training.
In all classrooms that are equipped with video proctoring capabilities, signs that are clearly visible must be posted to provide notice of the video cameras. Any instructor who desires to use video proctoring for a quiz or exam must give all students in the course written notice of the intention to do so prior to the quiz or exam.
Disclosure of Video Records
In cases of suspected academic misconduct, operators of video proctoring systems may disclose relevant video records to (1) the instructor of the course and/or (2) relevant University administrators involved in the student judicial process. If a student is accused of academic misconduct based on evidence recorded by a video proctoring system, the student will be provided an opportunity to view the video records that support the allegation of academic misconduct. If the accused student desires that other individuals be present for such viewing, the student will need to sign a FERPA release form in which the student gives consent for these individuals to view the video records. No other disclosures of video recordings may be made without prior approval from the Office of the Vice President and General Counsel.
Preservation of Video Records
Academic units that use video proctoring systems should maintain recordings of all video proctored quizzes and exams for a period of one year. In cases of academic misconduct or alleged academic misconduct, the full video of the quiz or exam should be preserved in the appropriate Dean of Students’ or Vice Chancellor of Student Affairs’ office for a period of two years following the internal resolution of the student judicial process.
Use of Video Cameras in Instructional Activities
These guidelines do not prevent the use of other video cameras (cameras that are not part of the video proctoring system) when used in instructional activities to deliver information, conduct videoconferencing, or record public performances, practices, or interviews.
Cases of alleged academic misconduct that are identified through the use of video proctoring equipment will be handled in accordance with the University’s Code of Student Rights, Responsibilities, and Conduct and any applicable campus disciplinary procedures.