Drawings, Games, and Prizes
IRS Form W-9: Request for Taxpayer Identification Number and Certification
IRS Form W-8BEN: Certification of Foreign Status of Beneficial Owner for United States Tax Withholding. This form is to be completed by a non-U.S. person for tax purposes (nonresident alien), means that the individual is not a U.S. citizen, does not hold a U.S. “green card” which indicates a lawful permanent resident status, and is not a “resident alien” for tax purposes. Resident alien status is based on the visit history to the United States and the immigration status associated with those visits. For more information on determining whether a person is a resident alien or a nonresident alien for tax purposes, please review IRS Publication 519, U.S. Tax Guide for Aliens, at http://www.irs.gov/pub/irs-pdf/p519.pdf.
Contest: A competition for a prize involving actual skill or criteria for winning that is different from a drawing based on luck, such as an academic based contest
Drawing: A game of chance where the prize is awarded based on participation or attendance, such as a door prize
Giveaways: Items of nominal value ($5 or less) provided to everyone participating in or attending an event.
Prizes: Include cash, cash-equivalents (such as gift cards), tangible personal property, and complimentary services.
Raffle: The selling of tickets or chances to win a prize awarded through a random drawing. (I.C. 4-32.2-2-26)
Value: Shall be the fair market or retail value of a prize, regardless of whether the prize is purchased by an Indiana University unit, donated, or furnished by an external entity.
Violations of University policies, including the failure to avoid a prohibited activity or obtain required approvals, will be dealt with in accordance with applicable University policies and procedures. These may include disciplinary actions up to and including termination from the University and appropriate measures as set forth in the IU Code of Student Rights, Responsibilities, and Conduct.
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Prior to 2009, the practice was not to allow games of chance of any kind at the University, which was reflected in the purchasing guidelines for sponsorship, however, no comprehensive written policy existed.
Please note: This policy is currently under review.