Sr. Vice President & Chief Financial Officer
Vice President & General Counsel
Student organizations at Indiana University will be considered and/or administered in one of three ways:
An IU employee acting as an SGSO’s advisor in the normal course of employment would be indemnified by the university. SGSO agreements must be executed annually by the SGSO’s current officers to remain in effect.
Some SGSOs engage in activities that involve inherent risk and these SGSOs may be asked to pursue additional registration requirements as recommended by a campus Student Organization Registration Committee (“Committee”). These requirements may include additional agreements and/or submission of a risk mitigation plan to the Committee for approval which identifies and assesses risks and plans for education, protection and mitigation. To the extent possible, IU will adopt uniform additional requirements for similar types of SGSOs throughout the university.
SGSO’s that operate as a chapter or part of a larger parent organization, must still comply with applicable IU policies and the terms of their SGSO agreement. Where applicable IU policies and the terms of the SGSO agreement are in conflict with parent organization requirements, IU policies and the SGSO agreement supersede parent organization requirements.
As USOs are treated as operating units of Indiana University, there are key differences in designating a student organization as an USO:
• USOs may not have an outside bank account and must use IU accounts.
• Donations and gifts to the USO are counted as donations to Indiana University. Other revenue producing activities must follow the Establishing and Modifying Revenue Producing Activities (RPA) policy.
• USOs may not have outside employees, any employees must be IU employees.
• The affiliated IU campus, school, or department controls the funds, advising, risk mitigation, travel, and training for a USO.
• USOs may use the Indiana University name and marks as well as those of the affiliated campus, school, or department.
Indiana University’s philosophy of education is one that supports student self-governance. IU also recognizes that co-curricular activities give students opportunities to develop leadership skills that will help prepare them for life after graduation. Consistent with this philosophy, student organizations may exist within the structure prescribed by IU or independent of IU. As each Self-Governed Student Organization (“SGSO”) is responsible for its own actions, the SGSO Agreement formally recognizes the independent relationship of SGSOs with respect to IU.
SGSOs shall register and execute the SGSO agreement annually prior to the organization participating in any activities in the fall semester and in accordance with procedures established by each campus student activities office.
University Student Organization (USO)- student organizations typically formed by Indiana University to serve an important function or to provide a certain opportunity for students. USOs are treated as operating units or agencies of IU within the administrative and fiscal structure of Indiana University and are subject to all university policies and procedures. Determination of status as a USO will be made by the campus dean or vice chancellor of student affairs and the campus vice chancellor for finance and administration and/or controller. Final approval of USO status will rest with university administration. Factors to be considered are: funding sources and organizations, IU staff support, management of risk, integration with university operations, and the historical and reputational relationship between the student organization and IU.
Self-Governed Student Organization (SGSO) - student organizations that are not University Student Organizations; considered organizations separate from Indiana University that must agree to and operate under the Self-Governed Student Organization Agreement (“SGSO Agreement”) in order to use university facilities and services, and receive benefits associated with the Indiana University name. SGSOs that have received permission to use “Indiana University” in the organization’s names must do so only in a locational sense (i.e. “The XZY Club at Indiana University”).
Student Organization Registration Committee (“Committee”) – a committee on each campus established by the campus office of student affairs which will monitor the registration process for SGSOs.
Advisor - Registered student organizations at Indiana University are required to have at least one IU faculty or staff advisor who is currently employed by the University (undergraduate students may not qualify as an advisor). Advisors provide support, consistency, and advice to student organizations, but do not act as supervisors of the organization’s activities. The process of recruiting or replacing an advisor is the responsibility of the SGSO. The Dean of Students reserves the right to remove an advisor in cases of misconduct.
Student organizations that are neither a University Student Organization nor a Self-Governed Student Organization operating under the terms of the SGSO Agreement will be considered unaffiliated student groups and will not be afforded the benefits and privileges accorded USOs or SGSOs. Violations of the IU Student Code of Rights, Responsibilities, and Conduct by either an individual or organization, will be dealt with according to university policies and procedures.
|Student Life Offices||Phone||Website|
|IU Bloomingtonemail@example.com||(812) 855-4311||http://studentaffairs.indiana.edu/student-life-learning/|
|IU East||(765) 973-8240||http://www.iue.edu/campuslife/|
|IU Kokomo||(765) 455-9203||http://www.iuk.edu/campus-life/index.php|
|IU Northwestfirstname.lastname@example.org||(219) 980-6794||http://www.iun.edu/student-activities/clubs-and-orgs/|
|IU South Bendemail@example.com||(574) 520-4587||https://www.iusb.edu/studentlife/index.php|
|IU Southeast||(812) 941-2316||https://www.ius.edu/get-involved/|