Video and Electronic Surveillance
This policy applies to all video and electronic surveillance systems that monitor or record Indiana University facilities and/or community members using those facilities, regardless of system ownership or the owner's affiliation with the university.
Video and electronic surveillance systems outside the scope of this policy:
In addition, this policy does not address video and/or electronic surveillance devices when used for the following purposes:
However, in the event any such devices are to be used for any other purpose not specifically outside the scope of this policy, then this policy shall then govern.
For further assistance in the types of video and electronic surveillance systems covered by the policy, see Related Information below.
Indiana University respects the privacy of individuals who are using university buildings or on university grounds. The university will take pragmatic and measured steps to provide an efficient, effective, safe, and secure environment while avoiding unnecessary intrusions upon academic freedom or individual civil liberties including privacy, freedom of expression, and freedom of assembly.
The approval, installation, operation and use of all video and electronic surveillance systems shall comply with all applicable state and federal laws, and all institutional policies and standards, including but not limited to those laws and policies that prohibit discrimination and harassment and that honor an individual's reasonable expectation of privacy in accordance with accepted social norms.
The University may install video and electronic surveillance systems for a number of purposes including public safety, security, public convenience, and operational effectiveness. These systems must be deployed and managed in accordance with applicable laws and the philosophies and values of Indiana University.
This section contains a summary of this policy's procedures. For detailed procedures, please see PS-02.1 Procedures – Video and Electronic Surveillance.
A digital or analog device that captures a single image (still, snapshot, photograph), a number of single images shot per time period (stop action, time lapse), or multiple images (motion, video). "Cameras" covers all image capturing devices, including but not limited to video cameras, cell phone cameras, webcams, and portable computing devices.
Designated Campus Authority
Individual or group responsible for reviewing and approving aspects of video and electronic surveillance systems. The campus Provost or Chancellor shall be initially assigned this duty, but this responsibility may be delegated to another senior campus official or appointed review committee that is not otherwise involved in the installation, operation, or monitoring of video and electronic surveillance systems.
Electronic Surveillance Device
A digital or analog device that has the capability to monitor or record audio, video, photographic images, or location data, including but not limited to cameras, microphones, audiocassette recorders, cell phones, webcams, and Global Positioning Systems (GPS).
Buildings, grounds, and physical property that are owned or controlled - via leases or other contractual arrangements - by Indiana University, and whose operations are controlled by Indiana University. This definition includes but is not limited to, offices, labs, building exteriors, hallways, parking lots and garages, vehicles, busses, outdoor areas, and common areas. Buildings, grounds, or other properties owned by Indiana University, but whose operations are under the control and operation of a third party, shall not be considered facilities under this policy.
An electronic surveillance system used in the day-to-day prevention and investigation of violations of law. Examples of such systems include video cameras used in detective work, during interviews, and to record traffic stops.
Individuals who have been assigned responsibility by the designated campus authority for the installation, management, operation, and use of video and electronic surveillance systems. This includes but is not limited to computer system administrators, surveillance software administrators, surveillance installation technicians, and those who have access to surveillance information.
The process of securely copying and/or storing surveillance information to prevent destruction and loss of materials.
All information captured by an electronic surveillance system. This definition includes system logs, audio, stills, snapshots, stop action, and video images whether transient, displayed, or recorded.
The process of monitoring or recording visual images via stop action, time lapse, or motion cameras.
Video and Electronic Surveillance Systems
Any video or electronic surveillance system deployed by Indiana University, including its officers, administrators, employees, or agents, for purposes including, but not limited to, public safety, security, public convenience, or operational effectiveness purposes. "Systems" may monitor or record a specific location or activity and covers all electronic surveillance devices, processes, technology, and equipment, including but not limited to microphones, cameras, images, audio, video, snapshots, configuration settings, logs, software, and hardware.
Violations of university policies, including the failure to avoid a prohibited activity or obtain required approvals, will be dealt with in accordance with applicable university policies and procedures. Depending on the individual and circumstances, such sanctions could involve the offices of Human Resources, Vice Provost or Vice Chancellor of Faculties (or campus equivalent), Dean of Students (or campus equivalent), Office of the General Counsel, and/or appropriate law enforcement agencies.
Failure to comply with university policies may result in sanctions relating to the individual's employment (up to and including immediate termination of employment in accordance with applicable university policy); the individual's studies within the university (such as student discipline in accordance with applicable university policy); civil or criminal liability; or any combination of these.