Service of Alcohol
Vice President and Chief Financial Officer
Indiana University campuses, schools and programs may occasionally host events at which alcoholic beverages may be appropriate. When alcoholic beverages are provided at a university event the following principles are paramount:
An IU unit engaged in the sale of alcohol at any event or program must have the approval of the Office of the Vice President and CFO.
Requirements for the purchase and service of alcohol are included in the procedures below.
The serving of alcohol requires attention to compliance with legal obligations as well as the responsibility to minimize any inherent risk arising from misuse of alcohol. The serving of food and alcoholic beverages on university property and/or in conjunction with university functions is also limited by other university policies including financial policies, environmental health and safety policies, and the Code of Student Rights, Responsibilities and Conduct.
Approval to serve alcohol on campus and/or at a university facility must be obtained from the relevant dean or unit director unless the campus has specified that only the Chancellor or Provost can give such approval. Campuses may establish their own approval process using a form from INLOCC or a version approved by VP&GC office. Campus process must include notification of the approval to INLOCC, and also to the IU Office of Procurement Services when a vendor is involved.
Private events held by external customers at university facilities for which event rental is part of the primary business (e.g. Indiana Memorial Union, IU Auditorium, etc.) do not need approval to serve alcohol, but must use an approved facility lease agreement with the external customer. IU events at these locations must still obtain unit and/or campus approval.
B. Requirements for service of alcohol:
Indiana University Facilities and/or Property: buildings, grounds, and land that are owned by Indiana University or controlled by Indiana University via leases or other formal contractual arrangements to house ongoing IU operations.
Establishment: a place of business where food and/or alcohol are regularly served, e.g., a restaurant, hotel, or catering hall.
Vendor: a business which may provide and alcoholic beverages for consumption and may provide onsite bartending services. Vendors are responsible for having the required permits and licenses and appropriate proof of insurance.
Licensed bartender: currently licensed by the Indiana Alcohol & Tobacco Commission.
Violations of this policy may result in denial of permission for a unit to serve or purchase alcohol. Any violations of university policies by an individual will be dealt with in accordance with applicable university policies and procedures, which may include disciplinary actions up to and including termination from the university. Suspected violations of law will be referred to law enforcement and may result in criminal penalties.
|Larry Stephens, Director, INLOCCfirstname.lastname@example.org|
|Mike Jenson, Director, Environmental Health and Safety Managementemail@example.com|
|Graham McKeen, EHSfirstname.lastname@example.org|
|Kutina England, INLOCCemail@example.com|
Please note: This policy is currently under review.