Military Withdrawal Policy
Assoc. Vice President for USSS
All Indiana University students who are members of the Indiana National Guard, a reserve component of the armed forces of the United States, or the armed forces (“qualified students”) who have U.S. military obligations that necessitate the withdrawal from coursework during an academic term or session.
Indiana University recognizes that qualified students under this policy may be required to satisfy military obligations outside of their control, and often with little notice, including being called to active duty, specialized training, or disaster relief efforts. This policy covers the process of applying for, managing, and returning from a student military leave of absence when called to such duties and, where necessary, to withdraw from classes in which the student is enrolled, so as to minimize disruptions or inconveniences for students fulfilling their unanticipated U.S. military responsibilities in the midst of an academic term/session.
Indiana University recognizes that the process of being called to active duty can be complicated and time-consuming. Academic units often have no recent precedent for this process, and this policy aids both the student and the university in effectuating the leave, including any necessary withdrawal from classes; facilitates communication during the leave; facilitates the re-enrollment process; and provides for consistent application of process.
Option 1: The student may withdraw from one or more courses and receive a 100% refund of tuition and fees. If the withdrawal is processed after the first week of classes, the grade of W will be assigned with notation that it was for military obligations.
Option 2: The student may receive an incomplete grade for the course and complete the coursework in collaboration with the instructor. (See University Policy ACA-67 for more information on incomplete grades including timeline.)
Option 3: The student can re-enroll in the same courses with no additional tuition, student fees, or related charges for up to 4 years after the student's release from active duty.
Option 4: The student may receive a credit for a subsequent academic term in the amount of tuition and fees paid during the term that the student was not able to complete due to active duty.
Students receiving financial aid will be subject to the refund policies as provided for by the agencies sponsoring the aid. Many programs through the Department of Veterans Affairs, the Department of Defense, and the Indiana National Guard have rules that could financially affect the feasibility of various options.
The transcript for students who withdraw pursuant to Section C of this policy include a notation for that academic term or session that reads: “Withdrew due to military obligation” unless the student contacts the campus veteran services representative or campus Registrar’s office to indicate the student's preference not to have the notation.
Student Employees/Student Academic Appointees
Indiana University realizes that students may also have additional roles on campus, and other policies govern leaves of absence from those roles.
For any questions about this process or to request to withdrawal from classes based on military orders, contact:
JC Barnett III
Savanna J. Hebert-Annis
This policy was adopted on December 15, 2008, and was updated in 2012. In 2019, the policy was updated to reflect a change in state law and to incorporate considerations related to military leaves of absence.