Clery Act Compliance
Executive Vice President for University Academic Affairs
Public Safety Support Manager
To help ensure the safety of students, prospective students, employees, prospective employees, visitors, and guests by making available notices and information about campus safety and security.
Annual Security and Fire Safety Report (“Annual Report”): Annual report required by 34 CFR 668.41(e) setting forth statistics on a rolling three-year basis for Clery Act Crimes and disciplinary referrals for drug, alcohol, and weapon offenses by type, location, and year; campus security and safety policy statements. Also included are procedures for issuing to the campus community Crime Notices (Timely Warnings) and Emergency Alerts (Emergency Notifications); Title IX information, drug and alcohol abuse programs, as well as fire safety policies and procedures for on-campus student housing, and statistics for fires in on-campus student housing.
Campus Security Authority (“CSA”): Identified individuals and groups of individuals and organizations specified in the Clery Act and associated with a university campus, including: (1) the Indiana University Police Department (IUPD); (2) individual(s) who have responsibility for campus security, but who are not affiliated with IUPD; (3) any individual or organization specified in the security and safety policy statements as an individual or organization to which students and employees should report criminal offenses; and (4) any official of the campus who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline and campus judicial proceedings, and who has the authority and the duty to take action or respond to particular issues on behalf of the campus. When acting within the scope of their official responsibilities, Pastoral Counselors, Professional Counselors, and uncertified persons who are acting under the supervision of an exempt counselor, are not CSAs.
Clery Act Crimes: Certain crimes specified in the Clery Act, and further described in Appendix A, on which each campus will compile statistics of reports made to campus IUPD, CSAs, and local law enforcement, including aggravated assault; arson; burglary; motor vehicle theft; murder and non-negligent manslaughter; manslaughter by negligence; robbery; sex offenses; hate crimes; domestic violence; dating violence; and stalking.
Daily Crime Log: The required Federal Clery Crime log maintained by IUPD at each campus of all alleged criminal incidents reported to campus IUPD.
Fire Log: A log maintained by the Office of Insurance, Loss Control & Claims (INLOCC) of any report to a campus official of a fire occurring in on-campus student housing.
Emergency Notification: An announcement required by the Federal Clery Act, called an “Emergency Alert” at Indiana University, and issued via the IU Notify System to inform an affected campus community of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees on the affected campus.
Timely Warning: An announcement required by the Federal Clery Act, called a “Crime Notice” at Indiana University, and issued via the IU Notify System to inform an affected campus community of Clery Act Crimes and other serious incidents when a reported crime may pose a serious or continuing threat to the affected campus and surrounding community.
Missing Student Notification: A notification, following a determination by IUPD that a student has been missing for 24 hours, issued to a student’s designated confidential contact, parent or legal guardian, and the local law enforcement agency with jurisdiction. Although the Clery Act requires a Missing Student Notification only for students who reside in on-campus housing, Indiana University issues Missing Student Notifications and implements the protocol identified in Section D.7., irrespective of place of residence.
Clery Geography Map: For each Indiana University campus, a map depicting the Core Campus and surrounding area that identifies On-Campus Property, Non-Campus Property, Public Property, and Patrol Jurisdiction.
On-Campus Property: For each Indiana University campus, any building or property owned or controlled by the university within the same reasonably contiguous geographic area and used by the university in direct support of, or in a manner related to, its educational purposes; and any building or property that is within or reasonably contiguous to the area that is owned by Indiana University but controlled by another person or entity, is frequently used by students, and supports the university’s institutional purposes (such as a food or other retail vendor). On-Campus Property includes, for example, university buildings; university residential facilities; university-owned land/property; university streets, sidewalks, and parking lots; property leased by the university; properties owned by the university but controlled by a third-party bookstore or coffee shop.
Non-Campus Property: For each Indiana University campus, (1) any building or property owned or controlled by a student organization that is officially recognized by the campus; or (2) any building or property owned or controlled by the campus that is used in direct support of, or in relation to, the campus’ educational purposes, is frequently used by students, and is not within the same reasonably contiguous geographic area of the campus. Non-campus property also includes all locations used by students during school-sponsored trips (see below) that are controlled by the university during the trip and used to support the university’s educational purposes.
School-Sponsored Trips: All university-sponsored, short-stay “away” trips of more than one night for any of its students. If the university sponsors student travel on an overnight trip every year and the students stay in the same hotel each year, IU must include portions of the hotel in its report of non-campus geography.
Public Property: For each Indiana University campus, all public property, including thoroughfares, streets, sidewalks, and parking facilities, that is within the campus or immediately adjacent to and accessible from the campus. Public property includes, for example, city streets (e.g., Third Street, West Street); and sidewalks in front of private businesses.
Pastoral Counselor: An employee of an institution who is associated with a religious order or denomination, recognized by that religious order or denomination as someone who provides confidential counseling and who is functioning within the scope of that recognition as a pastoral counselor. As of the initial publication of this policy, Indiana University does not employ pastoral counselors.
Professional Counselor: A campus employee whose official responsibilities include providing psychological counseling to members of the campus community and who is functioning within the scope of his or her license or certification.
Please note: This policy is currently under review.