Routing of Sponsored Programs Documents at Indiana University
Associate Vice President for Research
It is the policy of Indiana University that all proposals and documents related to externally funded sponsored programs be properly routed through the department, school and the appropriate campus office of the Office of Research Administration (ORA) before any commitments are made.
This policy is to provide direction to prevent unauthorized commitments of institutional resources and for the proper routing of documents related to externally funded sponsored programs.
Proposals and other documents to external agencies requesting funds and/or committing University resources (e.g. personnel, space, funds, equipment, etc.) must be reviewed, approved and signed by the Office of Research Administration. The Kuali Coeus (KC) Proposal Development document is used to obtain this approval. Kuali Coeus can be accessed at one.iu.edu or from the ORA website. The KC Proposal Development document summarizes significant administrative and budgetary contents of a sponsored program request, indicates special needs, and assures concurrence by the project director's department, school or unit administration.
A routing form is required for any of the following:
The above documents should be submitted to the external agency only after the associated KC Proposal Development document has been reviewed and approved by each unit responsible for committing University resources and approving obligations required by the project. Approvers include the submitting unit and all collaborating units, the dean or administrative unit head for each, and ORA Proposal & Award Services.
A KC Proposal Development document should not be used and is NOT required for any of the following. However, administrative review and approval by ORA is required prior to submission to the agency.
For miscellaneous documents, contact ORA Proposal & Award Services.