Operation of University Vehicles
Vice President and Chief Financial Officer
Indiana University encourages safe driving practices by all drivers who operate any motorized vehicle while engaged in university business.
Anyone operating a motorized vehicle, including personally owned vehicles while engaged in University business:
This policy extends to all occupants of the vehicle if the activity distracts the driver (operator) from safe operation.
1. An exception is granted for campus police transporting evidence or confiscated drugs, as necessary.
In the interest of safety, Indiana University bans certain activities and requires safe practices while operating any motorized vehicle, licensed or unlicensed, in the course of doing University business. Unsafe use of motorized vehicles is a hazard to occupants of our vehicles and a hazard to pedestrians and other vehicles.
Leaving vehicles unsecured with the keys in the ignition poses a risk of vehicle theft and misuse of the vehicle including possible injury to persons and damage to property.
Any university vehicle, licensed or unlicensed, which will be out of the immediate sight and control of an agent of the university who is responsible for the vehicle shall have the engine shut down and ignition keys removed and stored securely with the driver/operator.
It is strongly recommended that the doors of the vehicle, if so equipped, be locked.
Exception: A police or any other public safety emergency vehicle may be left running while unattended but only if the doors are locked. An exception to this policy will be recognized in cases of emergency when securing the vehicle is not feasible.
Exception: Any vehicle which, because of the purpose it is serving (e.g., running a pump), may be left running while unattended but only if secured against unauthorized use. Exceptions in this category must be approved by the unit supervisor. This does not apply to leaving a vehicle running merely for convenience (e.g., running the heater to keep it warm or the air conditioner to keep it cool).
Guidelines for Trips
The proper use of safety restraints by passengers in University-owned vehicles shall be the responsibility of the operator of the vehicle. If any passenger of said vehicle refuses to use the provided restraints properly, the operator of the vehicle may refuse that person further passage, unless such refusal should endanger their safety.
Exception: An exception to this policy is granted if an occupant has a physician's statement stating that compliance is not possible or would be harmful to that person (e.g., a medical device that would be compromised by the shoulder belt). The physician's statement shall define its effective period.
MOTORIZED VEHICLE includes any motorized vehicle or implement, licensed or unlicensed, which may be operated on or off public ways. This definition includes but is not limited to such vehicles as Gators, lawn mowers, tractors and golf carts.
UNIVERSITY VEHICLES include all licensed vehicles owned, leased, or rented by or for Indiana University. (See the Related Information section concerning IC 34-13-3.) This definition includes personal vehicles when operated on UNIVERSITY BUSINESS.
UNIVERSITY BUSINESS means those activities that further the mission of the university and, in the case of an employee of the university, are within the scope and authority of that person's employment. For example: normal student transportation activities, e.g., handicapped students shuttles, Campus Bus, are deemed to be "in furtherance of educational objectives" within the course of their normal use. E.g., driving a personal vehicle on an university errand or from one location to another to teach is university business. This definition applies whether the driver is reimbursed for use of a personal vehicle or not.
TEXTING means reading from or entering data into any handheld or other electronic device, including for the purpose of SMS texting, e-mailing, instant messaging, obtaining navigational information, or engaging in any other form of electronic data retrieval or electronic data communication.
CONTROL means an agent of the university responsible for the vehicle must be able to reach the vehicle and prevent unauthorized entry and use for them to be deemed in control of the vehicle.
RESPONSIBLE means the operator of the vehicle or equipment has primary responsibility for it, but this can be delegated to another agent of the university, e.g., a co-worker.
IMPAIRED means a deterioration of an individual's judgment and decrease in his or her physical ability.
ANY DRUG THAT IMPAIRS THE DRIVER'S ABILITIES is inclusive of prescription and over-the-counter drugs and application may vary from driver (operator) to driver depending on the drug's effect on that person.
SEATBELTS includes all factory-installed restraint systems, such as seat belts and shoulder harnesses.
GOLF CART: A vehicle [normally] used to convey a person or persons and equipment to play the game of golf in an area designated as a golf course. This policy does not apply to Golf Carts used on a golf course except as specifically indicated in the procedures reference.
OFF-ROAD VEHICLE (ORV): A motor driven vehicle capable of cross-country travel without benefit of a road, on or immediately over land or other natural terrain. This includes:
Not included in the definition of off-road vehicle are:
NOTE: ORVs located at the Judson Mead Geologic Field Station in Montana are exempted from these procedures because of their narrow scope of use.
2. This does not include referring to the image on a GPS screen or listening to verbal instructions. It does include attempts to program the GPS while driving.
University faculty, staff, agents, and students that are found to be in violation of this policy may be subject to sanctions relating to the individual's employment (beginning with progressive discipline and up to and including immediate termination of employment in accordance with applicable university policy) or the individual's studies within the university (such as student discipline in accordance with applicable university policy).
In addition, persons found in violation of this policy may be disapproved for any further use of University vehicles.
|Policy Implementation-Texting-Federal Grants||James Becker||(812) firstname.lastname@example.org|
|All other questions||Larry Stephens||(812) email@example.com|
This is a new policy that encompasses and supersedes several related policies from the Office of Insurance, Loss Control and Claims (INLOCC) and expands upon the Office of Research Administration policy on texting while driving.
The Procedures Affecting Golf Cars & Off-road Vehicles (ORVs) associated with this policy were updated in April 2015