Forgery of University Checks
FIN-ACC-550
About This Policy
- Effective Date:
- 10-01-1990
- Date of Last Review/Update:
- 08-19-2021
- Responsible University Office:
- Office of the University Controller
- Responsible University Administrator:
- Vice President and Chief Financial Officer
- Policy Contact:
Anna Jensen
Associate Vice President and University Controller
Office of the University Controller
anjensen@iu.edu
- Policy Feedback:
- If you have comments or questions about this policy, let us know with the policy feedback form.
Policy Statement
If a payee claims that the signature on a university check is not theirs, the payee must fill out an Affidavit of Check Forgery and send it to Cash Accounting in the Office of the University Controller. Copies will be sent to the IU Police Department and to Internal Audit. This form must be notarized.Reason for Policy
To ensure that university financial records are updated in an accurate and timely manner for all transactions relating to the forgery of university checks.Procedures
The Office of the University Controller will submit the notarized affidavit and check to the bank upon which it was drawn. When reimbursement occurs from the bank, an authorization is sent to Cash Accounting in the Office of the University Controller for a replacement check.History
This policy was established on October 1, 1990.
This policy was updated on August 19, 2021.