New & Recently Revised

New and recently revised policies

These new or revised university-wide policies have been approved within the past six months.

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43 policies found

Title Number Responsible Office Effective or Updated

Management of Infectious and Communicable Disease

This policy and associated procedures set Indiana University’s expectations in the area of infectious and communicable disease.

PS-EHS-03 Environmental Heath and Safety 04/19/2019

Military Withdrawal Policy

Establishes procedures to allow student members of the U.S. armed forces to withdraw from their courses in order to fulfill military responsibilities.

USSS-02 Registrar Council, Student Services and Systems 03/25/2019

In-State Tuition Rates for Certain Veterans, Military Members, and GI Bill Recipients

Establishes provisions for remission of the nonresident portion of credit-hour fees for full-time military personnel and spouses stationed in Indiana.

USSS-08 Student Services and Systems 03/12/2019

Prepayment of Orders

Assures satisfactory value is received prior to payment for goods or services.

FIN-PURCH-06 Procurement Services 03/12/2019

Sustainable Purchasing

Policy prohibiting unauthorized commercial solicitation and vendors on IU property.

FIN-PURCH-14 Procurement Services 03/12/2019

Non-Solicitation on Campus

Establishes provisions for the release of procurement transaction information to provide for open public access to appropriate institutional data.

FIN-PURCH-12 Procurement Services 03/12/2019

Utilization of Historically Underrepresented Diverse Suppliers

Provides a mechanism to relieve or redistribute the university of surplus or unusable assets.

FIN-PURCH-13 Purchasing Services 03/12/2019

Prohibited Purchases

Defines the items which are restricted from purchase with university funds.

FIN-PURCH-05 Procurement Services 03/12/2019

Purchasing Ethics

Details the ethical standards to which all university employees authorized to conduct purchasing activities are held.

FIN-PURCH-09 Procurement Services 03/12/2019

Release of Procurement Records

Establishes requirements for reporting large purchases to the University Board of Trustees when the lowest price offer is not accepted.

FIN-PURCH-10 Procurement Services 03/12/2019

Disposal and Redistribution of University Property

Imposes restrictions to ensure that purchasing awards are made on the merits of the purchasing process and not influenced by outside considerations.

FIN-PURCH-11 Procurement Services 03/12/2019

Furniture Purchases

Establishes responsibility for implementing the approved standards for university furniture purchases.

FIN-PURCH-08 Procurement Services 03/12/2019

Procurement Card Program

FIN-PURCH-07 Procurement Services 03/12/2019

Purchasing Authority

Establishes authority to commit university funds for goods and services.

FIN-PURCH-01 Procurement Services 03/12/2019

University Procurement Contracts

Establishes requirements for using established procurement contracts to purchase goods and services.

FIN-PURCH-02 Procurement Services 03/12/2019

Competition and Sourcing

FIN-PURCH-03 Procurement Services 03/12/2019

Sole-Source Orders

FIN-PURCH-04 Procurement Services 03/12/2019

Animals on University Property

Establishes guidelines that owners must follow when bringing their animals to university buildings or grounds.

FIN-INS-11 Office of Insurance, Loss Control and Claims 03/08/2019

Mobile Plan and Device Allowance

Establishes guidelines for obtaining mobile devices and off-campus Internet access for business purposes.

FIN-ACC-480 Financial Management Services 03/07/2019

Clery Act Compliance

UA-16 Public Safety and Institutional Assurance 03/05/2019

Paid Parental Leave

Details paid time off provisions for parental leaves.

HR-05-65 Human Resources 02/28/2019

Indiana University Historical Markers

Establishes practices for naming IU facilities and permanent organizations and ensures proper vetting and consultation before naming decisions are made.

UA-11 Office of the Bicentennial and University Historian 01/25/2019

Research with Human Subjects

Provides guidelines that meet and adhere to the highest ethical standards and all applicable laws and policies related to research with human subjects.

RP-11-004 VP for Research 01/21/2019

Commencement Dates and Degree Conferral

Establishes a schedule for conferral of undergraduate and graduate degrees.

USSS-13 Student Services and Systems 01/18/2019

Senior Citizen Fee Remission

Outlines procedures for students who wish to take advantage for the Senior Citizen Fee Remission program.

USSS-14 Student Services and Systems 01/18/2019

Preferred Name

Individuals will be identified in IU systems and procedures by the preferred name that they have designated.

USSS-15 Financial Management Services, Student Services and Systems 01/18/2019

Premium Pay

Details premium pay benefits for Support and Service staff and Temporary employees, including call back, on-call or standby, shift differential, and Sunday premium pay.

HR-03-50 Human Resources 01/18/2019

Residual Income on Fixed Price Sponsored Programs

Establishes guidelines for the transfer of residual income on fixed price awards from a sponsored account.

SPA-11-012 Office of Research Administration 01/17/2019

Constituent Communications

Maximizes compliance with legal expectations for communication, effectiveness of communications, and responsiveness to institutional objectives and constituent needs.

VPCM-03 VP for Communications and Marketing 01/16/2019

Conflicts of Interest and Commitment

UA-17 Board of Trustees, University Faculty Council, Human Resources, Office of Research Compliance, Procurement Services, University Compliance Office 01/14/2019

Internal Loan Policy for Capital Construction and Renovation Projects - Capital Lending Program

Details procedures for authorizing and administering loans from IU's internal cash liquidity resources for capital construction/renovation projects.

FIN-TRE-130 Capital Finance 01/11/2019

Employee Referral Incentive Program

Establishes provisions for offering an employee referral incentive for vacant Staff positions in specific jobs.

HR-03-10 Human Resources 01/09/2019

Internal Controls

Establishes responsibility for building and maintaining internal controls, which are a system of policies and procedures that help IU meet its goals.

FIN-ACC-470 Financial Management Services 01/07/2019

Income Protection Time (Sick Time)

Details provisions for the accrual and use of sick time.

HR-05-40 Human Resources 01/02/2019

Leaves for Military Duty and Leaves for Military Families

Details provisions for IU employee leaves to fulfill military training or active duty obligations and leaves for family members of military personnel.

HR-05-60 Human Resources 01/02/2019

Paid Time Off (PTO) for PA

Provides a structured benefit plan for paid time off or pay during certain periods of leave and includes provisions for PTO accrual and usage.

HR-05-70 Human Resources 01/02/2019

Paid Time Off (PTO) for PB

Details paid time off provisions for administrative or professional staff who elected to stay in the PB Time Off Plan in 1985.

HR-05-80 Human Resources 01/02/2019

Time Off for Funerals and Bereavement

Communicates provisions for taking time off to attend funerals or for bereavement purposes.

HR-05-110 Human Resources 01/02/2019

Family and Medical Leave Act (FMLA) Rights

Establishes provisions under which IU employees may take a leave of absence to attend to specified medical issues for oneself and family.

HR-05-20 Human Resources 01/02/2019


The curtailment of the workforce for reasons of, but not limited to, the following: budget, lack of work, or reorganization.

HR-10-10 Human Resources 12/10/2018

Investment Policy

Establishes principles to help IU effectively supervise, monitor, and evaluate investments of financial assets.

FIN-TRE-150 Office of the Treasurer 12/06/2018

Americans with Disabilities Act (ADA) Policy

Details IU's commitment to and procedures for accommodating the needs of faculty, staff, students, and guests with disabilities.

UA-02 Office of Institutional Equity 12/06/2018

Bylaws of the University Faculty Council of Indiana University

Overviews the standing bylaws of the Indiana University Faculty Council.

ACA-05 University Faculty Council 11/27/2018