New & Recently Revised

New and recently revised policies

These new or revised university-wide policies have been approved within the past six months.

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33 policies found

Title Number Responsible Office Effective or Updated

Fire Safety

Procedures to reduce risk from open burning, heat sources, and flammable materials.

FIN-INS-16 Office of Insurance, Loss Control and Claims 08/16/2017

Payroll Compliance

Defines requirements for the retention of certain payroll, deduction, and reporting records by units responsible for the payroll function.

FIN-PAY-001 Financial Management Services 08/08/2017

Segregation of Duties for Payroll Processing

Defines requirements for the retention of certain payroll, deduction, and reporting records by units responsible for the payroll function.

FIN-PAY-010 Financial Management Services 08/08/2017

Recording and Reviewing Time Worked by Non-Exempt Employees

Defines requirements for the retention of certain payroll, deduction, and reporting records by units responsible for the payroll function.

FIN-PAY-020 Financial Management Services 08/08/2017

Timing of Payments and Off-Cycle Payroll

Defines requirements for the retention of certain payroll, deduction, and reporting records by units responsible for the payroll function.

FIN-PAY-030 Financial Management Services 08/08/2017

Payroll Overpayment Processing

Defines requirements for the retention of certain payroll, deduction, and reporting records by units responsible for the payroll function.

FIN-PAY-050 Financial Management Services 08/08/2017

Payment Methods and Pay Advices

Defines requirements for the retention of certain payroll, deduction, and reporting records by units responsible for the payroll function.

FIN-PAY-040 Financial Management Services 08/08/2017

Release of Payroll Information and Employment Verifications

Defines requirements for the retention of certain payroll, deduction, and reporting records by units responsible for the payroll function.

FIN-PAY-060 Financial Management Services 08/08/2017

Marketing and Communication

Establishes provisions for all marketing and communication activities at Indiana University.

VPE-01 VP for Engagement 08/07/2017

Programs Involving Children

Establishes requirements for IU programs that involve children and for external organizations using IU facilities for programs that involve children. State law requirements for reporting suspected child abuse apply to everyone.

PS-01 Public Safety and Institutional Assurance 08/04/2017

IU Service Credit from Affiliated Entities

Defines allowable service credit transfers and the impact on benefits for individuals who move directly from employment with an affiliate to IU.

HR-02-70 Human Resources 07/17/2017

Premium Pay

Details premium pay benefits for Support and Service staff and Temporary employees, including call back, on-call or standby, shift differential, and Sunday premium pay.

HR-03-50 Human Resources 07/17/2017

Capital Financing

FIN-TRE-140 Office of the Treasurer 06/15/2017

Routing of Sponsored Programs Documents at Indiana University

Establishes guidelines for the proper routing of documents for sponsored projects.

SPA-11-018 VP for Research 06/07/2017

Medical and Dental Coverages

Details employee medical and dental coverage information such as effective date, plan changes, coverage termination, and other related provisions.

HR-04-50 Human Resources 06/06/2017

In-State Tuition Rates for Certain Veterans, Military Members, and GI Bill Recipients

Establishes provisions for remission of the nonresident portion of credit-hour fees for full-time military personnel and spouses stationed in Indiana.

USSS-08 Student Services and Systems 05/15/2017

Official University Identification Card

Outlines how the Official University Identification Card is issued, replaced, used, and managed.

UA-13 Office of the Executive VP for University Academic Affairs, VP and Chief Financial Officer 05/08/2017

Recharge and Service Center Activity

Defines a formula for determining the proper amount to charge a university account for services or products.

FIN-ACC-400 Financial Management Services 05/08/2017

Paid Parental Leave

Details paid time off provisions for parental leaves.

HR-05-65 Human Resources 05/04/2017

Change in Effort or Status of Principal Investigator or Other Key Personnel

Provides guidelines for timely and accurate payroll confirmation of IU faculty, staff, and students paid all or in part on sponsored program accounts.

SPA-11-001 VP for Research 05/03/2017

Cost Sharing on Sponsored Programs

Provides guidelines and the process for proposing, contributing, and reporting cost share on externally funded sponsored projects.

SPA-11-002 VP for Research 05/03/2017

Eligibility: Principal Investigator or Project Director

Establishes guidelines for notification of change in effort or status of a principal investigator or other key personnel of a sponsored program.

SPA-11-006 VP for Research 05/03/2017

National Institutes of Health (NIH) Salary Limitation

Establishes guidelines for adhering to the NIH salary limitation and ensuring that cost share is correctly recorded on sponsored research accounts.

SPA-11-008 VP for Research 05/03/2017

Overdrafts, Bad Debts and Audit Disallowances on Sponsored Programs

Provides guidelines on the resolution of cost overdrafts and audit disallowances.

SPA-11-009 VP for Research 05/03/2017

Payments and Fee Remissions to Graduate Students on Sponsored Programs

Provides guidelines for payments and fee remissions to graduate sutdents from sponsored program accounts.

SPA-11-010 VP for Research 05/03/2017

Program Income on Sponsored Programs

Provides guidelines for the identification, documentation, expending and reporting of program income on sponsored programs.

SPA-11-011 VP for Research 05/03/2017

Residual Income on Fixed Price Sponsored Programs

Establishes guidelines for the transfer of residual income on fixed price awards from a sponsored account.

SPA-11-012 VP for Research 05/03/2017

Signatory Authority and Legal Name for Sponsored Programs at Indiana University

Provides a process for proper authorization of sponsored program documents and to prevent unauthorized commitments of institutional resources.

SPA-11-013 VP for Research 05/03/2017

Sponsored Programs (Grant and Contracts) and Gifts: Definitions and Administration

Provides guidelines for fiscal management of sponsored programs and to meet federal, state, and regulatory requirements for the stewardship of funds.

SPA-11-014 VP for Research 05/03/2017

Subrecipient Monitoring

Defines respective roles and responsibilities for Subrecipient Monitoring.

SPA-11-019 VP for Research 05/03/2017

Summer Salary from Sponsored Program Accounts

Provides guidelines for the allowable summer salary rates on sponsored programs.

SPA-11-015 VP for Research 05/03/2017

Supplemental Pay on a Federally Sponsored Research Account

Establishes guidelines for the charging of supplemental pay to sponsored research accounts.

SPA-11-016 VP for Research 05/03/2017

Research Misconduct

Establishes standards for appropriate research conduct and procedures for fair adjudication in cases of alleged misconduct.

ACA-30 Office of Research Compliance 04/18/2017