New & Recently Revised

New and recently revised policies

These new or revised university-wide policies have been approved within the past six months.

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31 policies found

Title Number Responsible Office Effective or Updated

Disclosing Institutional Information to Third Parties

Establishes responsibility to take appropriate steps to reduce risk of sharing institutional information with third parties.

DM-02 Committee of Data Stewards 02/21/2018

Student International Travel Safety

Establishes guidelines for university-sponsored and individual student travel abroad to countries under a State Department Travel Warning.

INT-04 VP for International Affairs 02/14/2018

Effort Certification Under Uniform Guidance

Provides guidelines for effort certifications for IU faculty, staff, and students paid all or in part on sponsored program accounts.

SPA-11-004 Office of Research Administration 02/01/2018

Hospitality Expenditures

Details the types of hospitality expenses incurred while conducting university business that may be approved or reimbursed to IU faculty and staff.

FIN-ACC-50 Financial Management Services 01/25/2018

Moving Expenses

Provides a means of paying for, or reimbursing, moving expenses incurred by new employees that are full-time staff or faculty members.

FIN-ACC-310 Financial Management Services 01/18/2018

Official University Identification Card

Outlines how the Official University Identification Card is issued, replaced, used, and managed.

UA-13 Office of the Executive VP for University Academic Affairs, VP and Chief Financial Officer 01/11/2018

Pay and Salary Setting

Describes how to set pay/salary for new hires, promoted employees, demoted employees, and transfered employees

HR-03-30 Human Resources 01/09/2018


Establishes overtime pay and compensatory time off provisions in compliance with the Fair Labor Standards Act (FLSA).

HR-06-30 Human Resources 01/09/2018

Reduction in Force

The curtailment of the workforce resulting in the elimination of one or more Staff positions due to, but not limited to, the following: budget, lack of work, reorganization, or reduction of staff positions.

HR-10-20 Human Resources 01/09/2018

Sexual Misconduct

Defines the university's policy against sexual misconduct among members of its community, including specific provisions and enforcement principles.

UA-03 Office of Student Welfare and Title IX 01/01/2018

Web Site, Web Application, and Web Services Privacy Notices

Establishes requirements related to privacy practices and notices for content owners and site managers of university web sites and applications.

ISPP-24 Information Policy Office 11/30/2017

Faculty Boards of Review: Minimum Standards for Uniform Hearing Procedures

Details the standard hearing procedures for Faculty Boards of Review.

ACA-17 University Faculty Council 11/28/2017

Facilities and Administrative (F&A) Cost Policies

Provides direction for recovery of all program costs of grants and contracts by requiring that FA Costs are included in the proposed budgets.

SPA-11-007 Office of Research Administration 11/21/2017

Adverse or Unsafe Working Conditions

Communicates accommodations for employees facing adverse working conditions such as loss of electricity, building damage, or personal safety hazards.

HR-11-10 Human Resources 11/13/2017

Adverse Weather

Communicates expectations for work during occasions of bad weather or adverse road conditions and time off for when campus is closed.

HR-11-20 Human Resources 11/13/2017

Pandemic Emergency Policy

Establishes provisions for time off and working during campus closures or high rates of absenteeism due to  a pandemic emergency.

HR-11-40 Human Resources 11/13/2017

Premium Pay

Details premium pay benefits for Support and Service staff and Temporary employees, including call back, on-call or standby, shift differential, and Sunday premium pay.

HR-03-50 Human Resources 11/13/2017


Details the holidays which IU observes and holiday pay provisions.

HR-05-30 Human Resources 11/13/2017

Paid Time Off (PTO) for PA

Provides a structured benefit plan for paid time off or pay during certain periods of leave and includes provisions for PTO accrual and usage.

HR-05-70 Human Resources 11/13/2017

Paid Time Off (PTO) for PB

Details paid time off provisions for administrative or professional staff who elected to stay in the PB Time Off Plan in 1985.

HR-05-80 Human Resources 11/13/2017

Voluntary and Involuntary Separation

Establishes guidelines and procedures for voluntary and involuntary separation from university employment.

HR-10-40 Human Resources 11/02/2017

Family and Medical Leave Act (FMLA) Rights

Establishes provisions under which IU employees may take a leave of absence to attend to specified medical issues for oneself and family.

HR-05-20 Human Resources 10/24/2017

Security of Information Technology Resources

Establishes responsibility for ensuring IT security, policymaking and implementation, and the reporting of and response to security breaches.

IT-12 Information Policy Office 10/23/2017

Reemployment Provisions

Details the provisions (time off, seniority, retirement) which may be restored to an employee who becomes reemployed by IU.

HR-02-100 Human Resources 10/10/2017

Investment Policy

Establishes principles to help IU effectively supervise, monitor, and evaluate investments of financial assets.

FIN-TRE-150 Office of the Treasurer 10/06/2017

Paid Family Leave for Academic Appointees

Details the circumstances under which academic appointees may take up to twelve weeks of paid family leave.

ACA-50 Office of the Executive VP for University Academic Affairs 10/06/2017

Exercise of Extended Jurisdiction by Officers of the Indiana University Police Department

PS-PD-02-01 is the policy on the exercise of extended Jurisdiction by officers of the Indiana University Police Department

PS-PD-01 Public Safety and Institutional Assurance 09/26/2017

Time Off for Funerals and Bereavement

Communicates provisions for taking time off to attend funerals or for bereavement purposes.

HR-05-110 Human Resources 09/19/2017

Income Protection Time (Sick Time)

Details provisions for the accrual and use of sick time.

HR-05-40 Human Resources 09/19/2017

Leaves for Military Duty and Leaves for Military Families

Details provisions for IU employee leaves to fulfill military training or active duty obligations and leaves for family members of military personnel.

HR-05-60 Human Resources 09/19/2017

Service of Alcohol

Establishes guidelines for serving alcoholic beverages on university property and/or in conjunction with university functions.

FIN-INS-10 Office of Insurance, Loss Control and Claims 09/08/2017