Scope

All Indiana University students having U.S. military obligations.

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Policy Statement

Indiana University realizes students who are members of the U.S. armed forces may be subject to military duties outside of their control including being called to active duty, specialized training, or disaster relief efforts with little notice. This policy covers the process of applying for, managing, and returning from a student military leave of absence when called to such duties.

The student military leave of absence policy aids both the student and the university in the re-enrollment process; facilitating communication during the leave; and provides for consistent application of process.

Application:

1. Students seeking a military leave of absence will make a request in writing via their campus veteran and military services office. (Requests may be made in conjunction with a Military Withdrawal USSS-02 request.)
2. Students will provide a copy of their military orders or alternate documentation from the unit that orders will be forthcoming during the academic term in which the leave will begin.
3. Once approved by the campus military and veterans services office, the request will be forwarded to the campus Registrar for implementation and the University Coordinator of Military and Veterans Services for documentation.

Management:

1. The campus veteran and military services office is the primary contact with the student while on leave.
2. The campus veteran and military services office will follow up with the student on a yearly basis to confirm the student is still in active-duty military service.
3. A student military leave of absence begins with the academic term in which the student received orders to active duty and ends with the start of the academic term immediately following their release from active duty.
4. If the release from active duty was less than 30 calendar days from the start of the next term, the student can request an extension of one academic term.
5. A student military leave of absence can last up to five years.
6. While on leave:
   1. The students IU computing accounts will remain active including email.
   2. The students IU ID card will remain active in the system.
   3. The student will have access to necessary advising and assistance offices on campus (other than those for which a student fee is required for access)

Return from leave:

1. Students returning from leave will contact their campus veteran and military services office and their academic department to notify them of their intent to return.
2. The academic department will arrange for course enrollment as per their policies and practices (including notification of the registrar’s office).
3. The campus veteran and military services office will assist with any additional return processes for the campus (such as campus housing).
4. The campus veteran and military services office will notify the University Coordinator of Military and Veterans Services upon the students return.
5. The student will not have to reapply for admission to the university or any academic program in which they were enrolled when they left.

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Reason for Policy

Indiana University realizes the process of being called to active duty can be  complicated and time consuming. Academic units often have no recent precedent for this process. Indiana University is committed to streamlining the university side of the administrative process for our students and for our staff. This policy works in conjunction with Military Withdrawal Policy USSS-02.

Indiana University realizes that students may also have additional roles on campus. Students who are also employees should consult Leaves for Military Duty HR-05-60 regarding their employment. Students who are also academic appointees should consult Other Leaves and Absences for Academic Appointees ACA-49 regarding their appointments.

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Additional Contacts

For any questions about this process or to request withdrawal from classes due to military orders, contact:

Indiana University Bloomington
Veterans Support Services
Division of Student Affairs
IMU M084
Bloomington, IN 47405
Phone: (812) 856-1985
E-mail:vetserv@indiana.edu

Indiana University Purdue University Columbus
Office of the Registrar
Room 156
Phone: (812) 348-7287
Email: registrar@iupuc.edu

Indiana University East
Dennis Hicks, M.Ed., Registrar
Indiana University East
Whitewater Hall, WZ116D
2325 Chester Blvd.
Richmond, IN 47374
Phone: (800) 959-EAST (Toll Free)
E-mail: dehicks@indiana.edu

Indiana University - Purdue University Fort Wayne
VA Certifying Official
Attn: Jerrie Dixon
Phone: (260) 481-6126
E-mail: dixon@ipfw.edu

Indiana University Purdue University Indianapolis
Office for Veteran and Military Personnel
Campus Center Suite 050
Indianapolis, IN 46202
Phone: (317) 278-9163
E-mail: gibenefi@iupui.edu

Indiana University Kokomo
Office of the Registrar
Kelley Center, Room 208
Kokomo, IN 46904
Phone: (765) 455-9391
E-mail: koregis@iuk.edu

Indiana University Northwest
Levonda Moseley, VA Coordinator
Office of the Registrar
Hawthorn Hall 109
3400 Broadway
Gary, IN 46408
Phone: (219) 980-6940
E-mail: lmoseley@iun.edu

Indiana University South Bend
Veteran Student Services Office
Administration Building, Room 140
Phone: (574) 520-4115
Fax: (574) 520-4868
E-mail: veterans@iusb.edu

Indiana University Southeast
Office of the Registrar
Attn: Jack Howell
University Center South, Room 107
New Albany, IN 47150-6405
Phone: (812) 941-2535
E-mail: howell@ius.edu

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