Grading System and Implementation Procedures
About This Policy
- Effective Date:
See current policy
- Date of Last Review/Update:
- Responsible University Office:
- University Faculty Council
- Responsible University Administrator:
- University Faculty Council
- This policy applies to undergraduate grades only. Units with post-graduate or professional programs may adopt separate grading policies appropriate to those programs in consultation with the campus chief academic affairs officer.
- Indiana University uses an A to F grading system with plusses and minuses. The grades and their numerical equivalent are: A+ = 4.0, A = 4.0, A- = 3.7, B+ = 3.3, B = 3.0, B- = 2.7, C+ = 2.3, C = 2.0, C - 1.7, D+ = 1.3, D = 1, D- = 0.7, F = 0.
- Other grades
- FN (failed, non-attendance). The grade “FN” should be assigned to a student who has failed a course because of unexcused absences from classes, labs, the final exam, or other activities. When assigned, the instructor should also indicate the last date of class attendance. When an “FN” grade has been assigned, an “F” will appear on the student’s transcript. The “N” and date of last attendance will be retained on the student’s record as an internal notation only.
- FNN (failed, never attended). The grade “FNN” should be assigned to a student who has failed a course because the student never attended a class and did not withdraw. When an “FNN” grade has been assigned, an “F” will appear on the student’s transcript. The “NN” will be retained on the student’s record as an internal notation only
- I (incomplete). The grade “I” should be assigned to a student who has performed at a satisfactory level during the course but has not completed all the required work by the end of the semester due to hardship or other good cause that would make it unjust to punish that student for not completing the required work on time.
- A student normally has one year to complete the required work to remove the “I.” This time frame may be altered for good cause with the approval of the principal administrator of the unit. During this time, the student may not re-enroll in the course.
- At the end of the time allowed, if the student has not completed the required work or been allowed to withdraw, the grade shall be changed to an “F.”
- Each academic unit shall develop a procedure for maintaining a record of incomplete grades that includes the reasons it was assigned, the deadline for removing it, and a guide for its removal in the event of the absence of the instructor from the campus.
- If it is not practical for the student to complete the required work, the student should be allowed to withdraw from the course.
- NC (non-credit). The grade “NC” should be assigned to a student who has successfully audited a course or completed a similar non-credit academic activity.
- P (pass). A grade of “P” should be assigned to a student who has taken a course pass/fail on an individual basis under a policy established by an academic unit permitting individual pass/fail options.
- S (satisfactory). A grade of “S” may be given in two situations:
- To a student who has satisfactorily completed a course or other graded activity which was offered to all students only on an S/F basis.
- To a student who has successfully earned course credit or satisfied an academic requirement based on an individual examination of the student’s knowledge, work or experience that was not part of a regular course. The faculty of each unit that offers this option may create a grade designation to denote clearly superior performance, such as “A” or “S+” which will appear on the student’s transcript, and shall determine whether and to what extent such grade counts toward grade point average or the satisfaction of a degree requirement.
- R (deferred). A grade of “R” should be assigned at the end of the first semester of a multi-semester course, thesis or research project, to indicate that a letter grade cannot be assigned until all required work has been completed. When all required work has been completed, the instructor shall submit a letter grade covering all semesters that will replace the R on the student’s transcript.
- W (withdrawn). A grade of “W” may be given in four situations:
- When a student has withdrawn from a course after the drop/add period but within the time allowed by the campus or unit for withdrawing from a course.
- After the automatic withdrawal period if the student is otherwise passing the course and demonstrates good cause for late withdrawal. Permission of the principal administrator of the unit is required.
- If it was not practical for the student to complete the work required to remove an “I” and the student received permission to withdraw from the course.
- When the withdrawal is approved under USSS-02, Military Withdrawal Policy.
- This policy does not requires midterm grades. The faculty governance organization of each campus and unit may develop its own policy on whether midterm grades or other indications of student performance and progress are required and how they are to be reported and shared with students.
- Submitting grades
- At the end of the semester, instructors must submit grades for all students enrolled in the course or other graded activity, in a form and under procedures established by the registrar for that campus. Those procedures should provide a mechanism by which the registrar can report possible grading errors to the instructor for prompt correction.
- The faculty governing organization for each campus and unit shall adopt a policy on when grades are due.
- Grades shall be submitted to, recorded and maintained by the registrar on each campus. Individual academic units may also maintain grade records.
- Student grades shall not be posted physically or electronically where they can be viewed by anyone other than the student, instructor, and university administrators.
- Changing grades
- A grade of “I” (incomplete) should be changed to a letter grade by the instructor after all required work has been completed. If it appears to the instructor and the principal administrator of the unit offering the course that it is impractical for the student to complete the required work, the student should be given the opportunity to withdraw from the course and a grade of W entered.
- A grade of “R” (deferred) should be changed to a letter grade after all required work has been completed and a final grade submitted by the instructor.
- Other than an “I” or “R,” a grade ordinarily may not be changed after it has been received by the campus registrar, except as provided in the following sections.
- A grade may be changed if an incorrect grade was submitted by the instructor. Both the instructor and the principal administrator of the unit must approve the change.
- A grade may be changed if the change is authorized by the campus Provost or Chancellor, or the principal administrator of an academic unit, when the change has been recommended as a remedy for a student under policies governing academic fairness, grade appeals, personal misconduct, sexual misconduct, or discrimination by academic appointees.
- A grade may be changed to an “X” when a student has retaken a course. The faculty governance organization on each campus shall adopt a policy allowing students to retake a course and have the prior grade changed to an “X” consistent with these principles:
- The “X” shall replace the original grade and be recorded on the student’s transcript for the semester in which the course was taken the first time. The new grade shall be recorded on the transcript for the semester in which the course was retaken. The semesters do not have to be contiguous.
- The student is required to obtain the permission of the principal administrator of the unit offering the course. The administrator must consult with the instructor but the instructor’s permission is not required.
- The retake option may not be exercised if a low grade was assigned as a result of a student’s academic dishonesty.
- Only the grade earned on retake shall be reported on the student’s transcript and counted toward grade-point average. The previous grade shall be changed to an “X” on the student’s transcript. The previous letter grade shall not appear on the transcript but should be retained by the unit and the registrar.
- Each campus policy must allow a student to exercise this retake option for any grade received.
- Each campus policy must allow a student to exercise the retake option for at least three courses totaling 10 credit hours. Campus policies may allow students to retake more than three courses and/or more than 10 credit hours.
- The student must receive a passing grade of A, B, C, D, P, or S upon retake in order to change the previous grade to an “X.” The previous grade remains on the transcript if the student receives a W in the retaken course.
- The course which the student retakes should be the same course as the previous one, but need not be offered by the same instructor. Account should be taken of the fact that course numbers and titles are occasionally changed.
- The faculty governance organization of each campus shall adopt a policy for grade changes consistent with this policy.
- Academic Distinction
- To graduate with academic distinction, students must rank within the highest 10% of the graduating class of their respective degree-granting units. Baccalaureate degree candidates must have completed a minimum of 60 hours at Indiana University. Associate degree candidates must have completed at least half of the hours required for their degree at Indiana University.
- There are three levels of distinction: distinction, high distinction, and highest distinction. Each degree-granting unit shall determine the appropriate GPA or class rank required to graduate with high or highest distinction.
- Academic units may establish Honors Programs and set their own criteria for the award of a degree with honors, which is not subject to this policy.
- Instructors must participate in the campus enrollment audit or other system for reporting student attendance or the last date of the student’s attendance prior to withdrawal.
- The faculty of every department or other unit shall, for the guidance of new instructors and the mutual understanding of all, discuss regularly the practice and standards of the department or unit in the assessment of student performance, including academic expectations and the awarding of letter grades.
- Unless an instructor returns written work to a student, an instructor shall retain the exams, papers, projects and any other material upon which a grade is based for a minimum of three years. Instructors shall also retain their own written evaluations, grade books, and other records of the grade assigned, for a minimum of three years. This policy addresses academic appointees’ responsibility only and does not address whether and to what extent campus administrators should retain written or electronic records relating to student grades.
- Nothing in this policy prevents a campus or unit registrar from using other notations in a student’s grade record to indicate that a final grade has not yet been received, such as “NR” or “NY,” or for other administrative purposes.
Reason for Policy
Grading of student performances is a significant event. Because students take courses in multiple units and may transfer from one campus to another, consistency of grading standards across the university is important.
The faculty governance organization of each campus shall adopt a grading policy consistent with this policy. It shall include campus-specific procedures for reporting grades and shall specify whether and to what extent individual departments, programs and other units on campus may develop their own policies.
Principal administrator: is the dean of a college or school or the dean’s designee, the chair of a department, the director of a program or division, or other administrator with primary responsibility for its curriculum.