Sale of Computing Equipment

Defines and directs management of computing technology with storage devices and institutional information before its removal from IU campuses.

Segregation of Duties for Payroll Processing

Defines requirements for the retention of certain payroll, deduction, and reporting records by units responsible for the payroll function.

Signature Authority and Delegation

Communicates guidelines regarding authority to sign and delegate signature authority on IU contracts and agreements with third parties.

Signature Requirements on Transactions Where Fiscal Officer Has Divisional Responsibility and is the Project Director

Establishes controls for contract and grant account transactions when the fiscal officer has divisional responsibility and serves as project director.

Single-Source Orders

Establishes criteria for documenting single-source orders which may occur when competitive pricing may not be available or appropriate.

State and Federal Statutes and Regulations

Establishes responsibility for developing procedures to ensure compliance with state and federal regulations.

State Conflict of Interest for Procurement Transactions

Establishes compliance with state legislation regarding conflicts of interest to ensure that procurement decisions are not made for personal gain.

Stop Payment and Reissue of University Payroll Checks

Establishes a procedure allowing the immediate reissue of lost, stolen, or mutilated payroll checks.

Stop Payments and Reissue of Disbursement Checks (non-payroll)

Establishes procedures for placing stop payment orders and issuing replacement checks for lost, stolen, or mutilated disbursement checks.

Strategic Alliances

Provides for the development of strategic relationships with companies outside of the procurement process that may benefit both IU and the company.

Student and other University Fees Approval

Establishes procedures for reviewing and approving fees and designates fee approval authority.

Student Organization Annual (SOA) Report

Establishes responsibility for annual analyses and reports on the financial activities of campus student organization offices.

Timing of Payments and Off-Cycle Payroll

Defines requirements for the retention of certain payroll, deduction, and reporting records by units responsible for the payroll function.

Transactions Utilizing the Pre-Disbursement Processor

Provides for the delegation of authority to conduct specified transactions directly with suppliers utilizing the pre-disbursement processors.

Travel Reimbursement Deadline Policy

Establishes a deadline for submitting travel reimbursement claims.

Treatment of Year-End Reverting Funds

Establishes provisions for reallocating year-end unencumbered balances in general-fund accounts.

University Automobiles and Automobile Allowances

Communicates which positions qualify to receive university automobiles or automobile allowances and outlines the tax implications.

University Procurement Contracts

Establishes requirements for using established procurement contracts to purchase goods and services.

Use of 12- and 15-Passenger Vans

Establishes restrictions on the use of 12- and 15-passenger vans and additional requirements for cargo vans used by Indiana University.

Use of Aircraft on University Business

Establishes controls for the operation of aircraft(s) by employees or others for whom IU is responsible during the course of university business.