New & Recently Revised Policies

These new or revised university-wide policies have been approved within the last year.

Title Number Responsible Office

Employment of Minors

Establishes guidelines for employing minors.

HR-02-50 University Human Resources

Code of Academic Ethics

Outlines the academic ethics that faculty should adhere to.

ACA-33 University Faculty Council

Sexual Misconduct

Defines the university's policy against sexual misconduct among members of its community, including specific provisions and enforcement principles.

UA-03 IU Office of Student Welfare and Title IX

Americans with Disabilities Act (ADA) Policy

Details IU's commitment to and procedures for accommodating the needs of faculty, staff, students, and guests with disabilities.

UA-02 Office of Affirmative Action

Nepotism

Prohibits employment situations that constitute nepotism.

UA-10 University Compliance Office

Selection and Filling Positions

Establishes guidelines including making the selection and salary offer, and employing individuals in multiple positions.

HR-02-110 University Human Resources

Position Classification/Reclassification

Details the requirements for classifying and reclassifying BL and NW Support Staff positions at the appropriate job and grade level.

HR-01-20 University Human Resources

Posting a Position Vacancy

Details steps to advertise vacant staff positions and the levels at which vacancies may be advertised (campus, occupational unit, etc.).

HR-01-30 University Human Resources

Problem-Grievance Resolution for Support Staff (CWA, Local 4730)

Establishes a process for problems that cannot re resolved informally to ensure fair and timely resolution of employee problems or complaints.

HR-09-40 University Human Resources

Pay and Salary Setting

Describes how to set pay/salary for new hires, promoted employees, demoted employees, and transfered employees

HR-03-30 University Human Resources

Premium Pay

Details premium pay benefits for Support and Service staff and Temporary employees, including call back, on-call or standby, shift differential, and Sunday premium pay.

HR-03-50 University Human Resources

Temporary Pay

Establishes guidelines for authorizing temporary adjustments to employees' pay when additional responsibilities are assigned on an interim basis.

HR-03-90 University Human Resources

Unmanned Aircraft (Drones and Model Aircraft)

Establishes procedures for the operation of unmanned aircraft systems (UAS) on Indiana University Property and/or by university employees as a part of their employment or University activities.

PS-05 Office of Public Safety and Institutional Assurance
Office of Insurance, Loss Control and Claims (INLOCC)

Ranking of Fiscal Officer, Account Supervisor, Account Manager, and Delegation of Signature Authority

Establishes rank requirements for individuals who may authorize financial transactions on an account.

FIN-ACC-I-10 Financial Management Services

Transfer of Credit Completed at the 100 and 200 Level

States at what level first or second-year course credits earned at undergraduate institutions other than IU may be transferred for IU credit.

ACA-56 Office of the Executive Vice President for University Academic Affairs

State Conflict of Interest for Procurement Transactions

Establishes compliance with state legislation regarding conflicts of interest to ensure that procurement decisions are not made for personal gain.

FIN-PUR-3.3

University Procurement Services

Authorization for Out-of-State Travel

Provides guidance on making and approving out-of-state travel requests.

FIN-TRV-1.0 Travel Management Services

Signature Authority and Delegation

Communicates guidelines regarding authority to sign and delegate signature authority on IU contracts and agreements with third parties.

FIN-TRE-VI-100 Office of the Treasurer, Office of the University Counsel

Accepting Electronic Payments

Establishes guidelines for receiving and processing electronic payments efficiently, consistently, securely, and in a controlled manner.

FIN-TRE-VI-110 Office of the Treasurer, Treasury Operations

Student Organization Annual (SOA) Report

Establishes responsibility for annual analyses and reports on the financial activities of campus student organization offices.

FIN-TRE-VI-190 Office of the Treasurer

Establishing and Closing University Bank Accounts

Designates authority for establishing and closing bank accounts used to conduct University business.

FIN-TRE-VI-52 Office of the Treasurer

Interim Operating Advances

Establishes financing terms and conditions for providing interim operating advances to departments in the Auxiliary Enterprise fund group.

FIN-TRE-VI-60 Financial Management Services, Office of the Treasurer

Collection Agency Placement of Indiana University Accounts

Designates authority and guidelines for establishing and terminating service agreements/contracts with collection agencies.

FIN-TRE-VI-81 Financial Management Services

External Agency Agreements

Establishes guidelines and an operating framework for IU to serve as fiscal agent for certain tax-exempt 501(c)(3) entities.

FIN-TRE-VI-90 Financial Management Services, Office of the Treasurer

Snorkeling and Scuba Diving Policy

Sets Indiana University’s expectations in the area of snorkeling and scuba diving safety and associated equipment use and handling.

PS-EHS-08 University Environmental Heath and Safety

Indiana University Historical Markers

Establishes practices for naming IU facilities and permanent organizations and ensures proper vetting and consultation before naming decisions are made.

UA-11

Office of the Bicentennial and University Historian

Interest Income

Establishes guidelines for using interest income as funds for capital projects and land acquisition when state-appropriated funds are not available.

VII-1 Office of the Vice President and Chief Financial Officer

Associate to the Chancellor, Vice President, Provost, IU Alumni Association President

Establishes guidelines for the spouse of a chancellor, vice president, provost, or IU Alumni Association president appointed as his/her associate.

VII-2 Office of the Vice President and Chief Financial Officer

Student and other University Fees Approval

Establishes procedures for reviewing and approving fees and designates fee approval authority.

VII-3 Office of the Vice President and Chief Financial Officer
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