|
Cyber Risk Mitigation Responsibilities
Establishes UITS' responsibility for maintaining secure IT infrastruture and services, and unit responsibility for leveraging these common resources to the greatest extent practicable.
|
IT-28 |
Office of the Vice President for Information Technology and CIO |
|
Possession of Firearms and Weapons
Prohibits unauthorized firearms on university property.
|
PS-03 |
Office of the University Director of Public Safety |
|
Establishing University Policies
Establishes procedures for drafting, approving, revising, distributing, maintaining, and withdrawing university policies.
|
UA-08 |
Office of the Executive Vice President for University Regional Affairs, Planning, and Policy |
|
Intellectual Property Policy
Provides guidelines for the IU Statement of Principles on Intellectual Property.
|
UA-05 |
Indiana University Research and Technology Corporation (IURTC)
|
|
National Institutes of Health (NIH) Salary Limitation
Establishes guidelines for adhering to the NIH salary limitation and ensuring that cost share is correctly recorded on sponsored research accounts.
|
SPA-11-008 |
Office of Research Administration |
|
Military Withdrawal Policy
Establishes procedures to allow student members of the U.S. armed forces to withdraw from their courses in order to fulfill military responsibilities.
|
USSS-02 |
University Student Services and Systems / Registrar Council |
|
Privacy Complaints
ISPP-27 outlines outlines Indiana University's approach to providing a mechanism for individuals to submit complaints regarding IU’s privacy practices.
|
ISPP-27 |
University Information Policy Office
|
|
Financial Conflicts of Interest in Research
Details provisions for avoiding, disclosing, managing, and resolving financial conflicts of interest in University research and sponsored programs.
|
ACA-01 |
Office of the Vice President for Research
|
|
Off-Campus Work-Study Payroll
Establishes requirements for off-campus work-study agencies regarding time reporting and fund account maintenance to cover the agency share of wages.
|
FIN-PAY-IV-60 |
Financial Management Services
|
|
Information and Information System Incident Reporting, Management, and Breach Notification
ISPP-26 outlines a the processes for a coordinated, consistent, efficient, and effective approach to identifying, investigating, and handling potential information and information system breaches.
|
ISPP-26 |
University Information Policy Office
|
|
External Agency Agreements
Establishes guidelines and an operating framework for IU to serve as fiscal agent for certain tax-exempt 501(c)(3) entities.
|
FIN-TRE-VI-90 |
Financial Management Services, Office of the Treasurer
|
|
Routing of Sponsored Programs Documents at Indiana University
Establishes guidelines for the proper routing of documents for sponsored projects.
|
SPA-11-018 |
Office of Research Administration |
|
Marketing and Communication
Establishes provisions for all marketing and communication activities at Indiana University.
|
PAGR-02 |
Office of the Vice President for Public Affairs and Government Relations |
|
Animals in Buildings
Establishes guidelines that owners must follow when bringing their animals to university buildings or grounds.
|
FIN-INS-11 |
Office of Insurance, Loss Control & Claims
|
|
Programs Involving Children*
Establishes requirements for IU programs that involve children and for external organizations using IU facilities for programs that involve children. State law requirements for reporting suspected child abuse apply to everyone.
|
PS-01 |
Office of the Executive Vice President for University Regional Affairs, Planning, and Policy
|
|
Establishing and Modifying Revenue Producing Activities (RPA)
Defines a process for establishing/modifying activities which generate revenue by selling products/services by IU departments, units, and individuals.
|
FIN-TRE-VI-121 |
Office of the Treasurer
|
|
Budget Requirements - Non-General Fund Accounts
Details the circumstances under which accounts within specified fund groups must establish an operating budget.
|
FIN-BUD-II-10 |
Financial Management Services
|
|
Fireworks/Pyrotechnics on University Property
Restricts sale, possession, and use of fireworks on university property and defines procedures for allowable use of pyrotechnics during performances.
|
FIN-INS-20 |
Office of Insurance, Loss Control & Claims
|
|
Executive Air Travel
Establishes a limit on the number of university executives that may travel together on a single aircraft.
|
FIN-INS-19 |
Office of Insurance, Loss Control & Claims
|
|
International Affiliations for Two-Way Exchange of Faculty or Students
Details requirements governing agreements with overseas institutions of research or higher education for two-way exchange of faculty or students.
|
INT-01 |
Office of the Vice President for International Affairs |
|
Indiana University Libraries Privacy Policy
Details the privacy and confidentiality rights afforded to users of IU libraries and the steps taken to ensure protection of library user privacy.
|
LIB-01 |
Indiana University Libraries |
|
Use of Aircraft on University Business
Establishes controls for the operation of aircraft(s) by employees or others for whom IU is responsible during the course of university business.
|
FIN-INS-09 |
Office of Insurance, Loss Control & Claims |
|
Sponsorships and Memberships in External Organizations
Establishes review and coordination requirements for external sponsorship/membership event purchases and funding to ensure efficient use of funds.
|
PAGR-01 |
Office of the Vice President for Public Affairs and Government Relations |
|
Change in Scholarship / Athletic Hearing Procedures
Details procedures for notifying student athletes of scholarship changes and for appeal hearings.
|
USSS-12 |
University Student Services and Systems |
|
Investment Policy
|
FIN-TRE-VI-150 |
Office of the Treasurer
|
|
Quasi-Endowment
Defines requirements for establishing accounts to be classified, invested, and accounted for as "quasi-endowments," or, funds functioning as endowments.
|
FIN-TRE-VI-180 |
Office of the Treasurer
|
|
Fraud
Establishes the consequences of fraud and appropriate mechanisms for reporting instances of known or suspected fraud.
|
FIN-ACC-I-35 |
Financial Management Services |
|
Security of Information Technology Resources
Establishes responsibility for ensuring IT security, policymaking and implementation, and the reporting of and response to security breaches.
|
IT-12 |
University Information Policy Office |
|
Overdrafts, Bad Debts and Audit Disallowances on Sponsored Programs
Provides guidelines on the resolution of cost overdrafts and audit disallowances.
|
SPA-11-009 |
Office of Research Administration |
|
Summer Salary from Sponsored Program Accounts
Provides guidelines for the allowable summer salary rates on sponsored programs.
|
SPA-11-015 |
Office of Research Administration |
|
Payments and Fee Remissions to Graduate Students on Sponsored Programs
Provides guidelines for payments and fee remissions to graduate sutdents from sponsored program accounts.
|
SPA-11-010 |
Office of Research Administration |
|
Space Heaters
Establishes criteria and conditions under which space heaters may be used.
|
FIN-INS-18 |
Office of Insurance, Loss Control & Claims
|
|
Minors in Hazardous Work Areas
Establishes guidelines for appropriate visitation by minors to IU laboratories or work areas with potentially hazardous materials or conditions.
|
FIN-INS-15 |
Office of Insurance, Loss Control & Claims
|
|
Bicycles and Similar Vehicles
Establishes regulations for parking bicycles and for allowing bicycles inside buildings.
|
FIN-INS-13 |
Office of Insurance, Loss Control & Claims
|
|
Driving Privileges
Assists the university in determining who will be authorized to drive vehicles on university business.
|
FIN-INS-02 |
Office of Insurance, Loss Control & Claims
|
|
Mobile Devices and Internet Access
Establishes guidelines for obtaining mobile devices and off-campus Internet access for business purposes.
|
FIN-ACC-I-480 |
Financial Management Services |
|
Institutional Naming
Establishes practices for naming IU facilities and permanent organizations and ensures proper vetting and consultation before naming decisions are made.
|
UA-06 |
VP for Capital Projects & Facilities / Exec. VP for University Regional Affairs, Planning, and Policy |
|
Web Site Privacy Notices
Establishes requirements related to privacy practices and notices for content owners and site managers of university web sites and applications.
|
ISPP-24 |
University Information Policy Office
|
|
Appropriate Use of Information Technology Resources
Restricts the use of IU IT resources to purposes consistent with the university's mission and applicable laws.
|
IT-01 |
University Information Policy Office |
|
Misuse and Abuse of Information Technology Resources
Establishes reporting and disciplinary procedures for instances of misuse or abuse of IU information technology resources.
|
IT-02 |
University Information Policy Office
|
|
Wireless Networking
Outlines permissible use of wireless networking equipment and establishes responsibility for developing standards of governance.
|
IT-20 |
University Information Policy Office |
|
Extending the University Data Network
Restricts the use of certain network devices, such as routers or firewalls, that extend, secure, or isolate parts of IU's data network.
|
IT-19 |
University Information Policy Office |
|
Use of Electronic Mail
Details permissible and impermissible use of university email to ensure effective and appropriate communications.
|
IT-21 |
University Information Policy Office |
|
Privacy of Electronic Information and Information Technology Resources
Establishes procedures for permissible access to electronic data and communications to protect individual freedom and privacy.
|
IT-07 |
University Information Policy Office |
|
Excessive Use of Information Technology Resources
Establishes procedures to reduce or cease overuse of the university's IT resources by particular users/activities to enable effective overall use.
|
IT-11 |
University Information Policy Office |
|
Eligibility to Use Information Technology Resources
Outlines eligibility requirements and procedures for use of university IT resources.
|
IT-03 |
University Information Policy Office
|
|
Reporting of Construction Losses and Accidents
Establishes requirements for reporting property damage and personal injury incurred during the course of construction of any IU project.
|
FIN-INS-14 |
Office of Insurance, Loss Control & Claims
|
|
Student and other University Fees Approval
Establishes procedures for reviewing and approving fees and designates fee approval authority.
|
VII-3 |
Office of the Senior Vice President and Chief Financial Officer
|
|
Requirements for Service of Alcoholic Beverages on Indiana University Premises
Establishes guidelines for serving alcoholic beverages on university property and/or in conjunction with university functions.
|
FIN-INS-10 |
Office of Insurance, Loss Control & Claims |
|
Automated External Defibrillators
Establishes procedures and guidelines for the purchase, placement, maintenance, and use of automated external defibrillators (AEDs).
|
FIN-INS-08 |
Office of Insurance, Loss Control & Claims |
|
CDL Requirements
Establishes commercial driver's license requirements for IU employees who operate commercial motor vehicles or require a CDL to perform job duties.
|
FIN-INS-01 |
Office of Insurance, Loss Control & Claims |
|
Vehicles Rented, Leased or Chartered
Establishes insurance coverage requirements that must be met in order to rent, lease, or charter a public transportation vehicle.
|
FIN-INS-06 |
Office of Insurance, Loss Control & Claims |
|
Who Can Use University Vehicles
Details the qualifications which a person or group must meet in order to use vehicles owned, leased, or rented by IU.
|
FIN-INS-07 |
Office of Insurance, Loss Control & Claims
|
|
Establishment of Centers and Institutes
Establishes guidelines for establishing centers and institutes at IU.
|
RP-11-002 |
Office of the Vice President for Research |
|
Allowable Travel Payments to Faculty Members on Leave
Establishes provisions for using university funds to pay travel expenses for faculty members on leave who are involved in work that benefits IU.
|
FIN-ACC-I-610 |
Financial Management Services
|
|
Rules Determining Resident and Nonresident Student Status for Indiana University Fee Purposes
Establishes the rules which will be considered when determining resident and nonresident student status for fee purposes.
|
USSS-07 |
University Student Services and Systems
|
|
Operation of University Vehicles
Establishes safe driving practices to be followed while operating any motorized vehicle during the course of university business.
|
FIN-INS-03 |
Office of Insurance, Loss Control & Claims
|
|
Use of 12- and 15-Passenger Vans
Establishes restrictions on the use of 12- and 15-passenger vans and additional requirements for cargo vans used by Indiana University.
|
FIN-INS-05 |
Office of Insurance, Loss Control & Claims
|
|
Change in Effort or Status of Principal Investigator or Other Key Personnel
Provides guidelines for timely and accurate payroll confirmation of IU faculty, staff, and students paid all or in part on sponsored program accounts.
|
SPA-11-001 |
Office of Research Administration |
|
Eligibility: Principal Investigator or Project Director
Establishes guidelines for notification of change in effort or status of a principal investigator or other key personnel of a sponsored program.
|
SPA-11-006 |
Office of Research Administration |
|
Program Income on Sponsored Programs
Provides guidelines for the identification, documentation, expending and reporting of program income on sponsored programs.
|
SPA-11-011 |
Office of Research Administration |
|
Facilities and Administrative (F&A) Cost Policies
Provides direction for recovery of all program costs of grants and contracts by requiring that FA Costs are included in the proposed budgets.
|
SPA-11-007 |
Office of Research Administration |
|
Travel Reimbursement Deadline Policy
Establishes a deadline for submitting travel reimbursement claims.
|
FIN-TRV-3.0 |
Travel Management Services
|
|
Indiana University Athletic Aid Hearing Committee Appeal Procedures
Establishes procedures for informing student athletes of the right to appeal non-renewal or reduction of athletic aid and for the appeal process.
|
USSS-11 |
University Student Services and Systems |
|
Signatory Authority and Legal Name for Sponsored Programs at Indiana University
Provides a process for proper authorization of sponsored program documents and to prevent unauthorized commitments of institutional resources.
|
SPA-11-013 |
Office of Research Administration |
|
Care and Use of Vertebrate Animals in Research and Education
Provides guidelines that apply in all activities of IU where vertebrate animals are used in research/education regardless of the source(s) of support.
|
RP-11-001 |
Vice President for Research |
|
Effort Certification under OMB-A21
Provides guidelines for effort certifications for IU faculty, staff, and students paid all or in part on sponsored program accounts.
|
SPA-11-004 |
Office of Research Administration |
|
Effort Recertification under OMB-A21
Provides guidelines for effort recertifications for IU faculty, staff, and students paid all or in part on sponsored program accounts.
|
SPA-11-005 |
Office of Research Administration |
|
Cost Transfers on Cost Reimbursable Grants and Contracts
Provides guidelines in the fiscal management of cost-reimbursable grants and contracts conducted at IU.
|
SPA-11-003 |
Office of Research Administration |
|
Supplemental Pay
Establishes guidelines for the charging of supplemental pay to sponsored research accounts.
|
SPA-11-016 |
Office of Research Administration |
|
Processing Revenue
Implements revenue processing and review procedures to standardize revenue processing within the university across similar functions.
|
FIN-TRE-VI-120 |
Office of the Treasurer
|
|
Sponsored Programs (Grant and Contracts) and Gifts: Definitions and Administration
Provides guidelines for fiscal management of sponsored programs and to meet federal, state, and regulatory requirements for the stewardship of funds.
|
SPA-11-014 |
Office of Research Administration |
|
Residual Income on Fixed Price Sponsored Programs
Establishes guidelines for the transfer of residual income on fixed price awards from a sponsored account.
|
SPA-11-012 |
Office of Research Administration |
|
Cost Sharing on Sponsored Programs
Provides guidelines and the process for proposing, contributing, and reporting cost share on externally funded sponsored projects.
|
SPA-11-002 |
Office of Research Administration |
|
Underwriting Grants and Contracts
Provides a process to establish an account prior to the formal receipt and acceptance of an award, executed contract, or award extension.
|
SPA-11-017 |
Office of Research Administration |
|
Use of Agents in International Student Recruitment
Establishes restrictions on who is authorized to represent Indiana University for the purposes of recruiting and enrolling international students.
|
INT-05 |
Office of the Vice President for International Affairs |
|
Christmas Tree Regulations
Establishes compliance with Indiana Fire Code regarding the display of Christmas trees in University buildings.
|
FIN-INS-16 |
Office of Insurance, Loss Control & Claims
|
|
Indiana University Campus Art Collection Policies: Acquisition by Gift, Acquisition by Purchase or Loan and Deaccession
Establishes procedures for acquiring, selling, borrowing, and loaning campus art collections.
|
FIN-INS-12 |
Office of Insurance, Loss Control & Claims
|
|
Drawings, Games, and Prizes
Places limits on prize value for drawings/games of chance and requires additional approval for high-value prize events to comply with IRS regulations.
|
VII-4 |
Office of the Senior Vice President and Chief Financial Officer
|
|
Sponsored Research Programs: Internal Submission Deadlines
Establishes guidelines for proposal submission to the Office of Research Administration.
|
RP-11-005 |
Office of Research Administration, Office of the Vice President for Research |
|
Research with Human Subjects
Provides guidelines that meet and adhere to the highest ethical standards and all applicable laws and policies related to research with human subjects.
|
RP-11-004 |
Vice President for Research |
|
Immigration-Related Petitions and the Use of Outside Counsel for the Permanent Employment of International Academic Appointees and Staff
Establishes procedures for university-sponsored immigration petitions to ensure compliance with federal immigration and employment petitions.
|
INT-06 |
Office of the Vice President for International Affairs |
|
Vehicle Service Requirements
Establishes preventative maintenance, inspections, and repair service requirements for university-leased or owned vehicles.
|
FIN-INS-04 |
Office of Insurance, Loss Control & Claims
|
|
Reducing Text Messaging While Driving and Performing Work under Federal Grant or Contract
Defines the ban on texting while driving federally owned vehicles or any vehicle when performing work for or on behalf of the government.
|
RP-11-003 |
Office of Research Administration |
|
Open Burning
Provides guidelines and procedures for permitting and conducting outdoor fires on university property.
|
FIN-INS-17 |
Office of Insurance, Loss Control & Claims
|
|
Internal Loan Policy for Capital Construction and Renovation Projects
Details procedures for authorizing and administering loans from IU's internal cash liquidity resources for capital construction/renovation projects.
|
FIN-TRE-VI-130 |
Office of the Treasurer
|
|
Capital Financing
|
FIN-TRE-VI-140 |
Office of the Treasurer
|
|
Direct Bank Depositing of Employee Wages
Establishes requirements for direct depositing of all payroll checks and additional provisions for employees who are unable to utilize direct deposit.
|
FIN-PAY-IV-20 |
Financial Management Services
|
|
Payroll Overpayment Processing
Establishes guidelines to be followed by departments when processing overpayments made to employees.
|
FIN-PAY-IV-280 |
Financial Management Services
|
|
University Automobiles and Automobile Allowances
Communicates which positions qualify to receive university automobiles or automobile allowances and outlines the tax implications.
|
FIN-ACC-I-340 |
Financial Management Services |
|
University Procurement Contracts
Establishes requirements for using established procurement contracts to purchase goods and services.
|
FIN-PUR-20.0 |
University Procurement Services |
|
Gifts to Employees or Non-Employees
Imposes restrictions on the use of university funds to purchase gifts for individuals.
|
FIN-ACC-I-590 |
Financial Management Services |
|
Auxiliary Financial Standards
Establishes financial oversight and review standards for auxiliary units and outlines requirements for units identified as having fiscal problems.
|
FIN-ACC-I-600 |
The Office of the Treasurer/Auxiliary Accounting
|
|
Procurement for Off-Shore University Activities
Establishes a means for contracting with third-party administrators to secure goods and services in a foreign country under certain circumstances.
|
FIN-PUR-17.0 |
University Procurement Services |
|
Transactions Utilizing the Pre-Disbursement Processor
Provides for the delegation of authority to conduct specified transactions directly with suppliers utilizing the pre-disbursement processors.
|
FIN-PUR-16.0 |
University Procurement Services |
|
Offshore and Cross-Border Programs
Details requirements for proposing and establishing programs overseas that represent IU as an institution and establish its presence outside the U.S.
|
INT-02 |
Office of the Vice President for International Affairs |
|
Unofficial Withdrawal Policy
Establishes processes for identifying students who cease or fail to attend classes without officially withdrawing.
|
USSS-10 |
University Student Services and Systems |
|
Capitalization of Intangible Assets
Defines the capitalization requirements and provides guidance on the capitalization of intangible assets in accordance with GASB Statement #51.
|
FIN-ACC-I-261 |
The Office of the Treasurer/Capital Assets |
|
State Conflict of Interest for Procurement Transactions
Establishes compliance with state legislation regarding conflicts of interest to ensure that procurement decisions are not made for personal gain.
|
FIN-PUR-3.3 |
University Procurement Services |
|
Exceptions to Purchasing Authority
Authorizes exceptions to the Purchasing Authority policy for specified acquisitions due to their compelling or unique nature.
|
FIN-PUR-1.1 |
University Procurement Services
|
|
Development of Vendor List
Establishes responsibility for the development and maintenance of a current inventory of reliable vendors.
|
FIN-PUR-5.1 |
University Procurement Services
|
|
Negotiation
Establishes requirements for utilizing the process of negotiation to establish working relationships.
|
FIN-PUR-5.3 |
University Procurement Services |
|
Furniture Purchases
Establishes responsibility for implementing the approved standards for university furniture purchases.
|
FIN-PUR-9.0 |
University Procurement Services
|
|
Protection of Old Growth Forests
Addresses the university's efforts to avoid the purchase and use of wood and paper products made from wood raw materials found in old growth forests.
|
FIN-PUR-10.1 |
University Procurement Services
|
|
Ethics
Details the ethical standards to which all university employees authorized to conduct purchasing activities are held.
|
FIN-PUR-3.0 |
University Procurement Services |
|
Code of Ethics
Details the National Association of Educational Procurement Code of Ethics to which employees authorized to conduct purchasing activities must adhere.
|
FIN-PUR-3.1 |
University Procurement Services |
|
Reciprocity
Imposes restrictions to ensure that purchasing awards are made on the merits of the purchasing process and not influenced by outside considerations.
|
FIN-PUR-3.2 |
University Procurement Services |
|
Common Construction Wages
Establishes compliance with state statutes governing common construction wages on public building construction, alteration, or repair contracts.
|
FIN-PUR-6.0 |
University Procurement Services |
|
Documentation
Establishes requirements for documenting procurement transactions in order to provide an accurate audit trail of all university purchasing activities.
|
FIN-PUR-5.7 |
University Procurement Services |
|
Board of Trustee Reporting
Establishes requirements for reporting large purchases to the University Board of Trustees when the lowest price offer is not accepted.
|
FIN-PUR-12.0 |
University Procurement Services |
|
Responsibilities in Acquisition Process
Details the cooperative relationship between the purchasing and requesting departments necessary for the acquisition of goods and services.
|
FIN-PUR-4.0 |
University Procurement Services |
|
Restricted Purchases
Defines the items which are restricted from purchase with university funds.
|
FIN-PUR-10.0 |
University Procurement Services |
|
Release of Procurement Information
Establishes provisions for the release of procurement transaction information to provide for open public access to appropriate institutional data.
|
FIN-PUR-11.0 |
University Procurement Services
|
|
Purchase Order Award Criteria
Establishes criteria to be considered when making purchase order awards.
|
FIN-PUR-5.5 |
University Procurement Services |
|
Purchases for Employees
Defines restrictions on the use of university resources and contracts for employees' personal acquisition of goods or services.
|
FIN-PUR-3.5 |
University Procurement Services |
|
Emergency Situations
Provides for the expedition of order placements in emergency situations to ensure the health and safety of the public and institutional property.
|
FIN-PUR-5.4 |
University Procurement Services |
|
Gratuities
Establishes restrictions on gifts and other such gratuities provided to employees by current or potential suppliers to the university.
|
FIN-PUR-3.4 |
University Procurement Services
|
|
Endorsement
Establishes restrictions on endorsements of vendors and their products or services by purchasing departments.
|
FIN-PUR-8.0 |
University Procurement Services |
|
Use of Other Recognized Sources as Basis of Award
Recognizes state and federal price agreements as justification to enable known, qualified vendors to offer quotations for institutional purchases.
|
FIN-PUR-5.2 |
University Procurement Services |
|
State and Federal Statutes and Regulations
Establishes responsibility for developing procedures to ensure compliance with state and federal regulations.
|
FIN-PUR-2.0 |
University Procurement Services |
|
Purchases from Historically Underutilized Suppliers
Addresses IU's commitment to providing historically-underutilized businesses with greater opportunities for participation in the procurement process.
|
FIN-PUR-13.0 |
University Procurement Services |
|
Single-Source Orders
Establishes criteria for documenting single-source orders which may occur when competitive pricing may not be available or appropriate.
|
FIN-PUR-5.6 |
University Procurement Services |
|
Purchasing Authority
Establishes authority to commit university funds for goods and services.
|
FIN-PUR-1.0 |
University Procurement Services |
|
Competition
Establishes quotation process requirements to encourage competitive quotes.
|
FIN-PUR-5.0 |
University Procurement Services |
|
Prepayment of Orders
Assures satisfactory value is received prior to payment for goods or services.
|
FIN-PUR-7.0 |
University Procurement Services |
|
Delegation of Purchasing Authority
Details the purchasing functions for which the authority to perform has been delegated and establishes delegate authority.
|
FIN-PUR-1.2 |
University Procurement Services
|
|
Equal Opportunity/Affirmative Action
Details IU's commitment to providing equal opportunities for all individuals and to taking affirmative action to overcome historical discrimination.
|
UA-01 |
Office of Affirmative Action
|
|
Risks of Potential Identity Theft in the Use of Stored-Value and Payroll Deduct
Establishes procedures for validating address changes and replacement ID card requests to reduce the risk of identity theft.
|
FIN-ACC-I-580 |
Financial Management Services
|
|
Disposal and Redistribution of University Property
Provides a mechanism to relieve or redistribute the university of surplus or unusable assets.
|
FIN-PUR-14.0 |
University Purchasing Department
|
|
Sale of Computing Equipment
Defines and directs mangement of computing technology with storage devices and institutional information before its removal from IU campuses.
|
FIN-PUR-14.1 |
University Procurement Services
|
|
Code of Conduct Related to Student Loan Activities
Establishes a code of conduct for transactions and activities related to student financial aid matters, in compliance with federal law (HEOA).
|
USSS-01 |
University Student Services and Systems |
|
Accepting Electronic Payments
Establishes guidelines for receiving and processing electronic payments efficiently, consistently, securely, and in a controlled manner.
|
FIN-TRE-VI-110 |
Office of the Treasurer, Treasury Operations
|
|
Procurement of Appliances and Electronics
Establishes energy efficiency requirements for energy consuming products, appliances, and equipment purchased by the university.
|
FIN-PUR-19.0 |
University Procurement Services |
|
Auctions and Reverse Auction
Establishes the terms under which utilizing traditional or online, reverse auctions may be authorized.
|
FIN-PUR-18.0 |
University Procurement Services |
|
Strategic Alliances
Provides for the development of strategic relationships with companies outside of the procurement process that may benefit both IU and the company.
|
FIN-PUR-15.0 |
University Procurement Services |
|
Notices of Address Discrepancies Received in the Use of Consumer Credit Reports
Establishes procedures for users of consumer credit reports upon the receipt of a notice of an address discrepancy from a consumer reporting agency.
|
FIN-ACC-I-570 |
Financial Management Services
|
|
Licensing and Trademark Policy
Provides standards, information, and guidance on the permissible use of IU's names and trademarks and stipulates its licensing requirements.
|
FIN-LT-01 |
University Director of Licensing and Trademarks under Associate Vice President for Procurement Services |
|
Associate to the Chancellor, Vice President, Provost, IU Alumni Association President
Establishes guidelines for the spouse of a chancellor, vice president, provost, or IU Alumni Association president appointed as his/her associate.
|
VII-2 |
Office of the Senior Vice President and Chief Financial Officer
|
|
Overseas Study Program Development
Establishes requirements for proposing and establishing any activities (credit or non-credit) for IU students anywhere outside of the U.S.
|
INT-03 |
Office of the Vice President for International Affairs |
|
Off-Premise Capital Equipment Control
Establishes controls and responsibilities for capital equipment removed from university premises for 31 days or more.
|
FIN-ACC-I-140 |
Financial Management Services |
|
Ownership of University Capital Assets
Establishes ownership guidelines for university capital assets in the custody of Indiana University.
|
FIN-ACC-I-270 |
The Office of the Treasurer/Capital Assets |
|
Reduced Room and Board for Student Employees
Clarifies how to treat Resident Assistants' reduced room and board for tax and financial aid reporting purposes.
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USSS-09 |
University Student Services and Systems |
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Charitable Gifts to Indiana University
Provides guidance to faculty and staff concerning the depositing, recording, and acknowledgment of all charitable gifts received on behalf of IU.
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FIN-ACC-I-40 |
Financial Management Services |
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Capital Movable Asset Physical Inventories, Tagging and Location Changes
Defines the requirements for tagging and conducting physical inventories of moveable equipment to ensure compliance with OMB circular A110.
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FIN-ACC-I-170 |
The Office of the Treasurer/Capital Assets |
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Ranking of Fiscal Officer, Account Supervisor, Account Manager, and Delegation of Signature Authority
Establishes rank requirements for individuals who may authorize financial transactions on an account.
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FIN-ACC-I-10 |
Financial Management Services |
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Stop Payment and Reissue of University Payroll Checks
Establishes a procedure for reissuing payroll checks which are lost, stolen, or mutilated, and for reissuing payroll checks to employees who fail to enroll in direct deposit.
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FIN-PAY-IV-30 |
Financial Management Services
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Release of Payroll Information
Establishes guidelines for releasing information contained in payroll files to the public and to university officials.
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FIN-PAY-IV-130 |
Financial Management Services
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Distribution of Payroll Checks
Establishes procedures for distributing payroll checks which are due and payable to employees and for handling undeliverable checks.
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FIN-PAY-IV-40 |
Financial Management Services
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Time Reporting for Non-Exempt Employees
Establishes timekeeping requirements to account for non-exempt employee hours worked, benefit hours, and absent hours.
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FIN-PAY-IV-1 |
Financial Management Services
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Garnishments and Levies
States IU's compliance with all laws regarding wage garnishments and assignments.
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FIN-PAY-IV-120 |
Financial Management Services
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Establishment of Payroll Schedules
Establishes responsibility for developing payroll schedules, including pay days.
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FIN-PAY-IV-50 |
Financial Management Services
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Refunds of Employee Payroll Deductions
Establishes the guidelines and procedures for making refunds of employee payroll deductions.
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FIN-PAY-IV-110 |
Financial Management Services
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Distribution of Online Payroll Checks
Establishes procedures for picking up payroll adjustment checks.
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FIN-PAY-IV-210 |
Financial Management Services
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Determination of Employee or Independent Contractor Status
Establishes criteria for determining whether to report payments for service to IU as employee wages or payment to an independent contractor.
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FIN-PAY-IV-220 |
Financial Management Services
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Delegation of Approval Authority for HRMS Fiscal Transactions
Charges the fiscal officer with the authority to delegate signature authority on HRMS fiscal transactions.
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FIN-PAY-IV-260 |
Financial Management Services
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Calculation of Partial Pay
Establishes a consistent method for the calculation of partial pay for all appointed faculty and staff.
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FIN-PAY-IV-100 |
Financial Management Services
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Disposition of Final Pay for Deceased Employees
Establishes a procedure for the disposition of final and terminal pay for deceased employees.
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FIN-PAY-IV-150 |
Financial Management Services
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Segregation of Duties for Payroll Processing
Establishes a segregation of payroll duties to minimize the occurrence of fraud due to processing, auditing, or verifying payroll.
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FIN-PAY-IV-200 |
Financial Management Services
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Management of Institutional Data
Establishes acceptable use and disclosure of IU institutional data.
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DM-01 |
Committee of Data Stewards |
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Military Fee Remission
Establishes provisions for remission of the nonresident portion of credit-hour fees for full-time military personnel and spouses stationed in Indiana.
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USSS-08 |
University Student Services and Systems |
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Whistleblower Policy
Establishes and details the protection afforded to employees and members of the IU community who make good faith disclosures of suspected misconduct.
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UA-04 |
Internal Audit |
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Recording of Timekeeping in TIME
Establishes the requirement to use the TIME electronic timekeeping system to record time worked and benefit time used by non-exempt staff.
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FIN-PAY-IV-270 |
Financial Management Services
|
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Policy on Sex Trafficking
Prohibits the use of funds received from the US Government for the purpose of promoting prostitution, sex trafficking, and other related activities.
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UA-07 |
Office of the Vice President and General Counsel |
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Allowable Hospitality Expenses
Details the types of hospitality expenses incurred while conducting university business that may be approved or reimbursed to IU faculty and staff.
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FIN-ACC-I-50 |
Financial Management Services |
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Student International Travel Safety
Establishes guidelines for university-sponsored and individual student travel abroad to countries under a State Department Travel Warning.
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INT-04 |
Office of the Vice President for International Affairs |
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Financial Sub-Certification
Defines provisions for annual certification of units' financial activity.
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FIN-ACC-I-510 |
Financial Management Services |
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Procedure for Adding Notations on Official Indiana University Transcripts
Establishes a uniform procedure for approving and implementing requests to place notations on official student transcripts.
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USSS-04 |
University Student Services and Systems / Academic Leadership Council |
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Stop Payments and Reissue of Disbursement Checks (non-payroll)
Establishes procedures for placing stop payment orders and issuing replacement checks for lost, stolen, or mutilated disbursement checks.
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FIN-ACC-I-540 |
Financial Management Services
|
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Custodial Funds
Details provisions for authorizing the use of funds to meet specific operational needs within a designated custodian's area of responsibility.
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FIN-ACC-I-560 |
Financial Management Services
|
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Write-Off of Outstanding University Checks
Establishes procedures for writing off outstanding university payroll and disbursement checks.
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FIN-ACC-I-530 |
Financial Management Services
|
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Stop Payment and Reissue of University Payroll Checks
Establishes a procedure allowing the immediate reissue of lost, stolen, or mutilated payroll checks.
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FIN-ACC-I-541 |
Financial Management Services
|
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Cancellation of University Checks (non-payroll)
Communicates the process for requesting disbursement check cancellations.
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FIN-ACC-I-520 |
Financial Management Services
|
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Interest Income Use
Defines appropriate reporting and use of interest income, in accordance with state statute.
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FIN-BUD-II-9 |
University Budget Office
|
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Non-Student (External) Accounts Receivable, Annual Write-off Report
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FIN-ACC-I-490 |
The Office of the Treasurer/Capital Assets |
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Fiscal Misconduct
Establishes the consequences of fiscal misconduct and proper mechanisms for reporting instances of known or suspected fiscal misconduct.
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FIN-ACC-I-30 |
Financial Management Services |
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Role of Fiscal Officer, Account Manager and Account Supervisor
Defines fiscal officer, account manager, and account supervisor roles to ensure fiscal control, accountability, and integrity for university accounts.
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FIN-ACC-I-1 |
Financial Management Services |
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Internal Controls
Establishes responsibility for building and maintaining internal controls, which are a system of policies and procedures that help IU meet its goals.
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FIN-ACC-I-470 |
Financial Management Services |
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Depositing of Revenue for the Sale of Goods and Services at the IU Foundation
Establishes guidelines for depositing and transferring funds generated by the sale of a good or service to the IU Foundation from IU.
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FIN-ACC-I-460 |
Financial Management Services |
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Signature Authority and Delegation
Communicates guidelines regarding authority to sign and delegate signature authority on IU contracts and agreements with third parties.
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FIN-TRE-VI-100 |
Office of the Treasurer, Office of the University Counsel
|
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Capitalization of Art and Museum Objects
Specifies which purchased and donated art and museum objects will be categorized as capital.
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FIN-ACC-I-240 |
The Office of the Treasurer/Capital Assets |
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General Fund Year-End Balances
Details guidelines for reporting on and maintaining campus general fund year-end reserves and for using reserves exceeding the set guideline amount.
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FIN-BUD-II-4 |
University Budget Office
|
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Off-Cycle Payroll Payments
Sets conditions under which payroll payments submitted for off-cycle payrolls will be paid.
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FIN-PAY-IV-250 |
Financial Management Services
|
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Donor Intent Responsibilities
Establishes responsibility for ensuring that gifts received for the benefit of IU are spent/utilized in accordance with the donor's intended purpose.
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FIN-ACC-I-45 |
Office of the Vice President and General Counsel |
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Capitalization of Land Improvements
Defines the capitalization requirements for the capitalization of land improvements and provides examples of land improvement items.
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FIN-ACC-I-215 |
The Office of the Treasurer/Capital Assets |
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Capitalization of Infrastructures
Defines the capitalization requirements for the capitalization of infrastructures, including improvements on land that have a life of their own.
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FIN-ACC-I-210 |
The Office of the Treasurer/Capital Assets |
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Capitalization of Building
Defines the capitalization requirements and allowable costs for the capitalization of a new building, addition, or major renovation.
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FIN-ACC-I-190 |
The Office of the Treasurer/Capital Assets |
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Moving Expenses
Provides a means of paying for, or reimbursing, moving expenses incurred by new employees that are full-time staff or faculty members.
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FIN-ACC-I-310 |
Financial Management Services |
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Policy Against Sexual Harassment
Defines the university's policy against sexual harassment among members of its community, including specific provisions and enforcement principles.
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UA-03 |
Office of Affirmative Action
|
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Release of Student Information Policy
Establishes procedures for allowing appropriate access to students' personal records and protecting their confidentiality.
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USSS-05 |
University Student Services and Systems / University Faculty Council |
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Formula for Setting Recharge Center Rates
Defines a formula for determining the proper amount to charge a university account for services or products.
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FIN-ACC-I-400 |
Financial Management Services |
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Computer and Network Accounts Administration
Details account provision, user responsibilities, and other matters related to IU network and computer accounts administration.
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IT-18 |
University Information Policy Office |
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Collection Agency Placement of Indiana University Accounts
Designates authority and guidelines for establishing and terminating service agreements/contracts with collection agencies.
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FIN-TRE-VI-81 |
Financial Management Services
|
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Write-Off Accounts
Defines procedures surrounding write-offs of student and non-student receivables. This policy excludes accounts being administered by student loans.
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FIN-ACC-I-500 |
Office of the Treasurer/Accounts Receivable |
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Public Art Policy
Establishes review requirements for exterior changes and permanent art installations on the Indiana University campuses.
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CPF-02 |
Office of the Vice President for Capital Planning & Facilities
|
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Establishing New Payroll Deductions
Defines the criteria which must be met in order to establish a new, voluntary payroll deduction.
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FIN-PAY-IV-160 |
Financial Management Services
|
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Commencement Dates and Degree Conferral
Establishes a schedule for conferral of undergraduate and graduate degrees.
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USSS-13 |
University Registrar, University Student Services and Systems |
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Disbursement Voucher Supporting Documentation
Establishes guidelines for minimum supporting documentation required for issuing disbursement vouchers, including content and storage requirements.
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FIN-ACC-I-420 |
Financial Management Services |
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Payroll Tax Withholding
Communicates the laws and regulations regarding the withholding of taxes from all types of employee wages.
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FIN-PAY-IV-90 |
Financial Management Services
|
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Interim Operating Advances
Establishes financing terms and conditions for providing interim operating advances to departments in the Auxiliary Enterprise fund group.
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FIN-TRE-VI-60 |
Financial Management Services, Office of the Treasurer
|
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Student Social Security Tax Withholding Exemption
Communicates the circumstances under which student-employees are exempt from having social security (FICA) taxes withheld from their wages.
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FIN-PAY-IV-230 |
Financial Management Services
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