Development of Vendor List: Purchasing: Financial: Categories: Policies: University Policies: Indiana University

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Development of Vendor List

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About This Policy

Effective date:: 02-18-1992
Last updated:: 06-30-2009
Responsible University Office:: University Procurement Services
Responsible University Administrator:: Senior Vice President and Chief Financial Officer
Policy Contact:: Jill Schunk
Associate VP and Director of Procurement Services, Office of Procurement Services
jschunk@indiana.edu

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Scope

Policy Statement

Within reason, as determined by the purchasing agent, all known, interested, and qualified vendors for a given product or service shall be provided an opportunity to offer quotations.

Reason for Policy

University Procurement Services is responsible for the development and maintenance of a current inventory of reliable vendors.

Procedures

The "bid list" for a given requirement shall be the responsibility of the purchasing agent. The purchasing agent shall use various resources to develop the list, including, but not limited to: requesting department suggestions, lists developed from previous similar solicitations, advertisements in trade journals by potential suppliers, lists of minority or otherwise disadvantaged suppliers, and direct solicitations by potential vendors.

All must complete a Federal Employer Identification Number form so that we may conform with IRS reporting policies.

Solicitation Process Procedures

History

This policy was established on February 18, 1992.