Indiana University Seal

Write-Off of Outstanding University ChecksFIN-ACC-I-530

Scope

All Indiana University units and employees.

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Policy Statement

All payroll and disbursement checks that remain outstanding for six (6) months after the check date will be written off and the funds deposited in a special University account.

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Reason for Policy

To ensure that university financial records are updated in an accurate and timely manner for all transactions relating to the write off of outstanding University payroll and disbursement checks.

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Procedures

Procedures that provide specific details with regard to this process are maintained by Investment and Cash Management.

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Definitions

Outstanding Check: A check issued by the University that has not been cashed or canceled.

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History

The source to this policy is:

Indiana Code, Office of the Treasurer, Financial Management Services Cash Control

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